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10-10-1960 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA OCTOBER 10, 1960 The meeting was called to order b Mayor Heath at -.40 Po Ma in y y 7 the West Covina City Hallo The Pledge of Allegiance was led by Councilman Barnes, with the invocation given by City Clerk Flotten, ROLL CALL Present-. Mayor Heath, Councilmen Brown, Towner, Barnes, Snyder Others Present-. Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr. Harry Co Williams, City Attorney Mr, Harold Joseph, Planning Coordinator Mr. Thomas Dosh, Public Services Director APPROVAL OF MINUTES September 2, 1960 - Approved as submitted. September 26, 1960- Approved as submitted, CITY CLERK'S REPORTS ITEMS 1, 2, 3 and 4 on the Agenda of October 10, 1960 PRECISE PLAN NO, 209 LOCATION-. Northeast corner of Accept Street Improvements south Garvey Avenue and Puente (Co R. Cook) Avenue. APPROVED Accept street improvements and authorize the release of American Surety Company Bond in the amount of $1,4000000 PRECISE PLAN C-1 AREA LOCATION-. 346 Glendora Avenue Accept Street Improvements (A. D. Addison) Accept street and alley improve - APPROVED ments and authorize the release of Aetna Insurance Company bond in the amount of $2,1450000 PRECISE PLAN NO. 122 Accept Street Improvements (Hyman Weisel) APPROVED Company Bond No. 522989 in TRACT NO. 24504 Accept Street Improvements (L. R. Gieselman) APPROVED LOCATION-. Northwest corner of North Garvey and Vincent Avenues. Accept street improvements (sidewalks) and authorize the release of Seaboard Surety the amount of $1,000.00. LOCATION-. Southwest corner of Rowland and Homerest Avenues. Co Co 10-10-60 Page Two TRACT NO. 24504 - Continued Accept street and sanitary sewer improvements and authorize the release of Travelers Indemnity Company Bond in the amount of $11,032.36 (subject to receipt of deposit of $45-00 for street trees). City Clerk Flotten-, We have the Inspector's final report on each of these four agenda items, Item 1 was granted an encroachment permit at the last meeting of Council. Item 2 was held over for time to replace alley paving at the back so that it could pass City inspection. Item 3, Council will notice, is for sidewalks only and Item 4 is for both streets and sanitary sewers, and the bond covers installation and improve- ments. The recommendation is for acceptance and authorization for release of bonds. Motion by Councilman Towner, seconded by Councilman Barnes, and carried, that street improvements be accepted and authorization given for the release of the bonds on Items 1, 2, 3 and 4 in accordance with the Agenda, DISCUSSION RELATIVE TO AGREEMENT NO. 1125 Installation of traffic signals on Azusa Avenue at north Garvey Avenue Frontage Road. City Manager Aiassa-, There is no resolution drafted on this matter, but I think that the City Attorney could draft the heading and then prepare the body of the resolution later. The contract agreement is for Azusa Avenue and the Frontage Road, At the time there was a question of participating because of one leg of the frontage road, which constitutes one -fifth of the cost. There is the question of whether or not we should commit ourselves and participate, as we have the question of the frontage road. Councilman Brown-, How much would we be partici- pating? City Manager Aiassa-, One -fifth. It is a $25,000.00 installation, and one -fifth equals about $5,OOOo00, Councilman Brown-, We have two of the five entrances at that intersection which belong to us anyway, so the one -fifth isn't out of proportion, Mr. Dosh drew an illustration on the board of the area indicated, and stated that it is considered that there are four, but it is said that because we have a frontage road coming into this, that that is a fifth lane, although actually it is only four, because they come together there and they classify that as local traffic. Mayor Heath-, We are participating for frontage road? Mr, Dosh-, The frontage road past the motel and Kinney Shoe Store. 0 co co to-lo-6o Page Three DISCUSSION RELATIVE TO AGREEMENT NO. 1125 - Continued Councilman Towner: Is the problem here acute enough that we need traffic signals and to give up frontage road? City Manager. Aiassa.- Councilman Browno City Manager Aiassa: Mayor Heath: If they are willing to put in traffic signals, the require- ments have been met. How about the south side? There has been nothing on that. How critical is this whether we do or do not accept the frontage road? What are we trying to get? City Manager Aiassa: There was the matter of the slopes of the underpasses and clarification of who takes care of what slope area. The last request was for a legal des- cription of which way it would be done. We didn°t know whether it would be the top or the bottom of the slope, but stated we would take care of only a small portion, but with a legal des- cription, so we would know where jurisdiction begins and ends. Also, if there was any area required for the widening of the freeway, we would know ,just where our boundaries are. Councilman Barnes: Perhaps there could be partici- pation with some stipulation to the effect that we do not accept the frontage road through participation in these signals, City Manager Aiassa: We could draft the wording of our resolution and in that manner we could state that due to certain clarifications in this proposed agreement, it would be acceptable except for the following: The City has not formally accepted the frontage road, but due to the traffic demands, the signals should go in and that we feel partly responsible for local traffic to participate financially, Councilman Brown: I think we should do everything possible to expedite accepting these service roads. It could be done by color on the map. City Manager Aiassa: We are worried about the slope areas, such as Pacific Avenue and Irwindale, which have presently serious maintenance problems. Councilman Brown: Mayor Heath: That could be done. Could we have a study on this? City Manager Aiassa: We had a meeting with the State Division of Highways, and we will have a map showing the outside limits of the proposed 8-lane widening in about two weeks. We could study this map, and then make adjustments as to whether we could or could not accept these frontage roads. All you do is accept a prepared maintenance contract. C C, Ce 1Om10-60 Page Four DISCUSSION RELATIVE TO AGREEMENT NO. 1124 - Continued Councilman Brown: Previous Council stated we would accept some frontage road. Mayor Heath: There may be an advantage to own the frontage road when there is widening of the freeway, Councilman Towner: The problem of the freeway widening should be preliminarily worked out. I would ask whether all the improvements the State showed they would put in have been put in. Councilman Brown: Yes, over a year ago, City Manager Aiassa: The only condition is that with extensive widening, the off - ramps will be broken in radius, and then we could go for full interchanges or major correction. It was indicated in the memorandum sent to you Friday that Pacific Avenue interchange is now playing a major roll, especially with the new C-2 area, the civic center area and the library all being developed causing this interchange to meet, at least. I would like a resolution of participation, but have the City Attorney be directed to put in the provision that it is only because of City local traffic and not acceptance of the frontage road that we are financially participating, RESOLUTION NO. 1945 The City Attorney presented: Approving agreement with "A RESOLUTION OF THE CITY COUNCIL State Division of. Highways OF THE CITY OF WEST COVINA ADOPTED APPROVING AN AGREEMENT WITH THE STATE DIVISION OF HIGHWAYS AND AUTHORIZING THE EXECUTION THEREOF." Mayor Heath: Hearing no objections, we will waive further reading of the body of the resolution. Motion by Councilman Towner, seconded by Councilman Brown, that said resolution be adopted, with the provisions as outlined in the discussion. Motion passed on roll call as follows-. Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes- None Absent: None 16 Said resolution was given No. 1945. Co Co 10-10-60 RESOLUTION APPROVING AWARD OF INFORMAL CONTRACT TO E. A. IRISH CONSTRUCTION CO. For work to be done -under • Project No. C-126 REJECTED the E. A. Irish Construction Company Page Five LOCATION: Badillo Street, west of Orange Avenue, The report relative to this matter was read and indicated that the City Manager had been authorized by Council to neg- otiate a possible contract with for these improvements. The bid proposal as presented by the Ea A. Irish Construction Company indicates their unwillingness to negotiate a reasonable contract at this time, and since their bid does not appear to be below a competitive bid price for this work, and no saving could be realized in letting a contract for the amount bid, $9,000000, as the estimate indicated a cost of approximately $6,000o00, which appeared to be a reasonable estimate, it is recommended that this bid be rejected and authorization be given to the City Manager to advertise and take formal bids for this project. This will not be done, however, until clearance has been received from the E. A. Irish Construction Company which will permit the City to do this work prior to the acceptance of the Badillo Storm Drain by the County. If the E. A. Irish Company refuses the City's request, the City must wait until next spring to take bids for this Work, Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the bid of E. A. Irish Construction Company, as indicated in the report, be rejected. Motion by Councilman Towner, seconded by Councilman Brown, and carried, that authorization be given to advertise and take formal bids for this project, provided proper clearance is received from the E. A. Irish Construction Company for this work to be done by the City prior to the acceptance of the Badillo Storm Drain. PROJECT SS-13 Basis for the collection of Sanitary Sewer construction costs APPROVED LOCATION.- Service Avenue, from Orange Avenue easterly. Approve reimbursable con- struction costs to the City of West Covina. Mr, John Lathrop° About a year and a half ago, the City participated with the County in this matter. This was to serve the Court House and the City Halle The City paid in the neighborhood of $4,800.00 as their share, This is proposing that the City be reimbursed as additional connections to this line are applied for, the County Library site and com- mercial properties on the south side. This is the same policy as applied for private development relative to sewers, ' A part of the report submitted is indicated as follows-, "Calculations for costs to be reimbursed to the City of West Covina are summarized below: Total assessable acreage being benefited 35.69 Acres Civic center (City Hall, Court House, Library) 25.76 Acres Commercial property 7.94 Acres or 9.93 assess- able acres Ce Ca to-lo-60 Page Six PROJECT SS-13 - Continued Calculations for reimbursable sewer construction costs-. Total Cost $9,645.25 � 1,509082 feet - $60388 pper foot Reimbursable costs 916.41 lineal feet x $6.388 - $5,854.03 Cost per assessable acre $5,854.03 - 35.69 - $164.02 Acreage benefited and reimbursable costs County Court House 6.68 Acres @ $164.02 $ 1,095.65 County Library 2.04 Acres Y $164.02 334060 City Hall 17-04 Acres @ $194.02 2,794090 TOTAL-. Civic Center 25-76 Acres @ $164.02 $ 4,225.15 Commercial Area 7.94 Acres @ $164.02 x 1.25 1,628.72 Total Reimbursable Costs $ 5,853.87 Amounts to be collected County Library $ 334060 Commercial Property 1,628a72 City Hall and City Property -0- * County Court House -0- Total amount to be collected $1,963.32 $ 1,963,32 'NOTE-. The $1,095.65 as the County°s share for the Court House connection cannot be included in collections by the City of West Covina, since the County participated to the extent of 50% of the construction cost of this sewer, benefiting both the Court House and City Hallo " Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that the basis for the collection of Sanitary Sewer construction costs in Project No. SS-13 be approved as per the report submitted by the Sanitation Department, October 5, 1960. SCHEDULED MATTERS HEARINGS Precise Plan of Design Noo 238 (Frank Bo Bowker) HELD OVER UNTIL NEXT REGULAR MEETING LOCATION-. South side of Walnut Creek Parkway, between California and Vincent Avenues. Appealed by Council on July 25, 19600 Letter from proponent requests delay of the decision pending completion of negotiations with County Flood Control for additional right-of-way. Continued from City Council meeting of September 26, 1960. Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that Precise Plan of Design No, 238 be held over until next regular meeting of Council. Co Co 10m10-60 PLANNING COMMISSION METES AND BOUNDS SUBDIVISION NO. 135-171 • (Mrs, Gertrude Milliken) APPROVED AS STIPULATED Page Seven LOCATION-, North side of Lark Hill Drive, southeast of Spring Meadow Drive, 1.76 Acres - 2 Lots - Area District III. Recommended for approval by the Planning Commission on August 3, 1960. Council hearing held on August 8, 1960, and continued at the request of the applicant until August 22, 1960. Continued from August 22, 1960 to September 12, 1960, and held over to September 26th for the result of a study session and meeting with property owners held on September 19, 1960. Committee selected to represent property owners for meetings with staff to develop procedure and cost. Mayor Heath-, The meeting held on September 19, and at which I was Chairman, was, I believe, profitable and quite a bit was accomplished, I would like to give a report on that meeting because it has a bearing on this particular case. Considerable time was spent in discussion and in answering questions as to why the City could not assume full responsibility for the improvement in this area. I believe that after these questions were answered, the audience realized that it was impossible for the City to carry the entire burden. During the discussion, I explained that the City could possibly share by taking the responsibility of the engineering costs, but that was about the limit the City could goo The people indicated, quite strongly, that they were in favor of improving these streets. They appointed a committee of five to work with the representatives of the City to negotiate what should be done, determine the cost of it., and how this expense should be borne. I also further stated in the meeting that I thought it was the con- sensus of the Council that due to the terrain, and other factors, that it might be feasible to disregard the request for curbs and gutters, and that the improvements would consist of street improve- ments and asphalt berm. The audience seemed to feel that this would satisfy their needs in the fact that they wanted to maintain the country atmosphere and could see no reason for additional expense of curbs and gutters if the paving and asphalt berm would be satis- factory. I believe we can come to a satisfactory settlement of this long standing problem. But I believe that it has to be done with a little more participation by the City than the engineering costs. I state this because of these facts, The staff furnished me with inform- ation on the amount of money spent in that area over the past fifteen years, and if my memory serves me correctly, the average cost was approximately $800.00 a year. If we allow these roads to continue as they are and just patch, we are obligating ourselves for consid- erable expense until that day comes when improvements will be made. If, through an agreeable negotiation, we can accomplish these. improvements in the very near future, there is a good chance the City will be saving some money. The amount of that saving I couldn't state at this time, but I feel there would be a small saving to the City to have these improvements put in now. Possibly the saving that we would make could be thrown into the project, C. C. 10-10-6o Page Eight METES AND BOUNDS SUBDIVISION NO. 135-171 - Continued During the conversation, a Mr. Martin, who is endeavoring to buy a Piece of this property in the area, agreed to furnish a bond for street improvements, not including curbs and gutters, to be held until an agreement was made on the improvements of the streets. If the group in the area decided to participate in these improve- ments the bond, no doubt, should be returned, But if the group would not agree to participate, we would still have the bond to make the necessary street improvements. It was indicated two or three times during the meeting that the residents of that area felt it would be unfair to hold Mrs. Milliken's property to the curb and gutter stipulation, and felt strongly enough that we were in agreement to consummate this improvement that they felt that this bond that Mr. Martin offered to produce would be satisfactory in their minds. I am now bringing this before the Council to show you the amount of progress that we made in this meeting and the concession that was made by Mr. Martin and the feeling of the group in the area concerning the improvements. This group of five will meet with the City staff and myself, and if any of the members of Council would desire to sit in, they may do so on October 26, 196o. I, personally, feel that Mrs, Milliken has been held up for quite some time. She has a party who has been very patient, and quite anxious to buy a part of her property, and if we can, in some way, come to agreement in this Metes and Bounds subdivision tonight, I would like us to do this, Councilman Brown: At the time this was first heard, I believe Council was in agree- ment to give it to them. But as for a bond relative to street improvements, what are you talking about? This is on a curved street, not on center line, so does the bond include widening the street out or improving the existing street to meet our standards, less curbs and gutters? In case all these people don't go for it, what are you asking for in the way of.a bond? If a bond is accepted, it should be spelled out what will be done if the whole district doesn-0t go. Mayor Heath: therefore, the bond would be based recommendation. Councilman -Brown. - Mayor Heath: I believe the offer to furnish the bond was made in the light of this recommendation, and, on the pro -rated share of this To improve the existing street, not to widen? Right. Councilman Towner: am wondering if we shouldn't put a time limit on it; so that it --isn't of an indefinite term and so that he (Mr. Martin) can get some reasonable premium on it. Do you know how long it might take to work this out? C7 Ce Ce 10-10-60 METES AND BOUNDS SUBDIVISION NO. 135-171 - Continued City Manager Aiassa: Councilman Brown: Page Nine It could be a two year bond to be considered every year. A. maximum of two years with option to review in one year. Give it one year. He will get just as cheap a rate on one year as on two. Mr. Martin: I wanted to be sure of what was correctly wanted, so I talked with your City Manager this morning. In my discussion with the City Manager, and I believe with the Mayor, also, I believe in this offer, to my understanding, the bond was to be put up subject to the entire area being improved and at the end of a period of time, a year or six months or maxi- mum two years, if the whole area wasn't improved, the bond was to be returned, and at no time did I understand we should improve the streets if the whole area wasn't to be improved. City Manager Aiassa: that the final decision would have Mayor Heath: case the group wouldn't go in as a Mr. Martin: I outlined to Mr. Martin what took place at the meeting of property owners, but indicated to be made by the Council. Now I am confused, This bond would be placed with the City to "improve that street in group", was my understanding. No, only in case it did go in as a group. City Manager Aiassa: I think the question was, to do the improvements and to do it in total, and I think that was the discussion. If they were going to do this, we wanted Mr. Martin to get in on the bond issue and some assurance that this would come in directly with the group. There would be no forfeiture unless Council decides otherwise, and I explained that I did not know what the Council would resolve to this, because the Planning Commission had made full requirements of improvements on the lot split. Mayor Heath: would be improved in case the group with the improvements. Possibly I misunderstood, as I thought this bond was to be placed to assure us the street wouldn't decide to go through The Planning Commission stipulates curbs and gutters and improve- ments. If the group would go through with this as a unit and improve the street, there would be no concern. The concern would be only if the group did not go through, and then we would like to have coverage to assure that it would go through and do it through a bond. Councilman Barnes: I would like to point out one thing. I do not think that Mr. Martin in making any con- cessions at all in putting,up a bond and relinquishing the bond if the final map isn't adopted for the 1911 Act. C. C. 10-lo-6o Page Ten METES AND BOUNDS SUBDIVISION NO. 135-171. - Continued Councilman Barnes - Continued: Any place in the City, if they do not put in street improvements when subdivided, a bond is put up and the bond is used when street improvement is put in. We have - to do this, so I do not see.that this area is any different than any other part of the City. If we relinquish this and have a sub -standard street, which we are doing by putting in berms in the amount of $26,000.00, and the - owners participate, this is fine, but I feel that all should part- icipate in 1911 Acts with conditions on which we would pass this map or metes and bounds subdivision. Councilman Snyder: are splitting the lots. I feel be returned, whether the people whether we can do this, but if Councilman Towner: I tend to agree with Councilman Barnes. We are making the con- cessions, not the people who the bond should be put up, not to participate or not. I do not know it can, it should be done, improving the existing street, plus and that is a reasonable compromise, any others, and possibly change Mro he receives the same as the others, It would be more beneficial to him than putting in curbs and gutters. It is a bond for berm construction as needed, I think we should do it with Campbell's requirements so that Mayor Heath: This means then, as I under- stand it correctly, that you are in agreement with my thoughts regarding the requirements of the bond. Evidently, Mr. Martin was under a different impression of what the bond would be for, Do we get the two trends of thought, Mr. Martin's and mine? Councilman Brown: I get his and yours, but I still say that one lot shouldn't have to put in all of these improvements. One subdivision is not fair or equitable. The vacant lot next door to me, as he develops, then, would have to put in sidewalks, which would be 100 feet of sidewalk where there are no other sidewalks in the area. Mayor Heath: Councilman Brown: requirements of sidewalks in an all developed except a very few .__.. figures he will sell with these on it. Mayor Heath: The bond he would be placing would be only for the improve- ments with the agreement of no curb and gutters. It is a berm and drainage structure, also. The same applies where we have waived area already developed. This is parcels in there, and he probably improvements that have been put rather enraged about it. What about I believe you refer to Mr. Campbell. He was here the other night and seemed asphaltic berm? • ce co to-lo-6o METES AND BOUNDS SUBDIVISION NO. 135-171 - Continued Page Eleven Mr, Lynch: There is a 15 x 20 cut on one side and the other side goes up 25 feet. Mayor Heath: However, I believe it was felt the asphaltic berm was a good compromise. Mr. Lynch: I think all twenty-five property owners were here and were appreciative of the time taken to listen to all the details of everything that went on, and I think Mr. Campbell was particularly appreciative of the time spent on this matter. He is my next door neighbor, and I am well acquainted with his lot, as I sold it to him and graded it. At one corner, he has access where he built a building site, and on the other side, it goes up 25 feet plus it is better than a one to one slope, and as it con- tinues around, it goes up to a cut of about eighteen feet. I would like to point out to`you, again, that E1 Rancho Estates is the finest area in West Covina. When you grow, you have to grow in beauty, and when you grow, you cant grow in uniformity. The sameness, the consistent ordinance which is of necessity and must be adopted produces a set pattern over and over again which develops a same- ness which is not beautiful. You can look down at any big city, fly over such cities as Los Angeles, Dallas, etc., and all you have is a suburban sprawl. Here we have an area which was the first fine area that came into the City, and the streets were built to the specifications at that time. I think that eight hundred dollars of street isn't bad, particularly from there. It is unthinkable to and nobody wants them. Mayor Heath: a year for one and a half miles considering the taxes that we have have curbs and gutters in that area Wasn't it the general feeling of the group that they would be in favor of the asphalt berm? Mr. Lynch: Yes, they were very much in favor of it at such time as there might be some street improvements needed in there, and at that time, if it was reasonable, then perhaps the people would half -way indicate they would go along, but every indication was given that they felt it was unreasonable to tie up the split of this lot in whatever happens to this area. Councilman Towner: There is a difference between putting in sidewalks on Cameron Avenue, (This statement of Councilman Towner's refers to the statement of Councilman Brown relative to the vacant property next to him) and improving this street. The problem in the El.Rancho Estates is that other tax- payers in the City are being surcharged to maintain a sub -standard street. To make this more equitable, and this is the point that Mr. Lynch has consistently missed, in that other taxpayers are being surcharged, and these people are getting the benefit, the Council has to make an equitable agreement for these people, as well as the other taxpayers in the City. c. c. to-lo-6o Page Twelve METES AND BOUNDS SUBDIVISION NO, 135-171 - Continued Councilman Towner - Continued: I think the proposal of the Engineering Department is a • reasonable compromise. It maintains the character of the area that the people desire, it doesn't overly improve it, it provides traffic safety and drainage required in the area and at a minimum cost. So far as this lot is concerned, Mrs. Milliken should have action on it tonight, and I think we can provide that action by the use of the bond. The amount of the bond determined'by this preliminary study of the Engineering Department. Councilman Snyder: Mr. Dosh: Councilman Brown: Mr. Dosh: Councilman Brown: Mayor li� ath: Councilman Barnes: Is this study complete enough to make a reasonable estimate of the amount of the bond? That estimate is all we ever do for any bond, There is one other point you should consider. This applicant has only to do to the center of the street. Normally, that would be the requirement. It would improve half of the street, and the other half would be left as it is. There is a length of 400 feet, and that is a pretty good amount. And it is important. Councilman Brown: All that will happen is that the other half will 'run down. It will deteriorate with cars running on one side of the street. Cars will go from the bad side to the good side and break down the borders and spread it all over and there will be no pavement left in two years, and it will still be a burden on the City, and then you will have to keep the other half patched to save that. Councilman Barnes: Mayor Heath: • Councilman Brown: Mayor Heath: We are in hopes the other neighbors will participate in this. If you have a half street for 400 feet, it is going to save some repair work. It will be two inches higher on the improved side with header boards or ridge to jump over. It can be blended in and I believe the City staff can do something proper at that point. co c, to-lo-6o Page Thirteen METES AND BOUNDS SUBDIVISION NO. 135-171 - Continued Councilman Barnes: • Mr. Dosh: Councilman Snyder: Councilman Brown: Councilman Snyder: Councilman Brown: Councilman Snyder: Mayor Heath: a good compromise would be in line. How was this intended to be done? Blend it in? That was not considered in this report. As I understand it, he will put up a bond and not put in half street at this time. This is the payment of the surcharge. He would have to pay the lot split fee, the same as anyone. But everyone has to put in curbs and gutters. In a normal lot split, they put in curbs and gutters and we pave to the existing street. We have gone for fifteen years with nothing done about this area, and there should be something done now. ,Something should be done. Perhaps not as much as requested by the Planning Commission, but I think I would review what my understanding was of Mr. Martin's problem, and it was quite possible I misunderstood what Mr. Martin said. However, my understanding was this --that this group of five people from E1 Rancho Estates would work with the City staff in an attempt to negotiate some action whereby these streets would be im roved by surfacing and asphalt berm to the extent of approximately roved In the meantime, to be able to dispose of this particular case before us, we would say to Mr. Martin that we will compromise and not ask for concrete curbs and gutters, but ask for a bond to improve the street in front of this property in agreement with this proposal by our City staff, and that this bond be held for six months or a year. If, during that time, the residents in that area, and the City, come to some agreement and initiate action to improve the streets to the extent of this $26,000.00, Mr. Martin would then be participating in that group and the bond should be returned to him. However, if the group in that area can't come to an agreement and the initiating of the work is postponed indefinitely, we would then use the bond to improve the area in front of Mr. Martin's property to the proper extent as covered by this $26,000.00 proposal which would be sur- facing his half of the road and asphalt berm. This is my understanding, and I think it is a very good compromise where we can get this problem solved tonight. Councilman Brown: If you only have 400 feet, 13 foot wide and -a berm it would be somewhere around $500-00, C. C. 10-10-60 Page Fourteen METES AND BOUNDS SUBDIVISION NO. 135-171 - Continued Mayor Heathy We are talking about spot sur- facing, but I do not think that • will be so, because down the street you have Mr. Campbell's property, and if I interpreted his feelings correctly, I think that he would be agreeable to this type of an arrangement in front of his property, also, of surfacing and an asphalt berm, which means that there will be two properties done this way. Mr. Campbell has quite a bit of frontage, and Mr. Martin would have quite a bit of frontage. I also have been led to believe there are two or three more lot splits coming in, and they could have the same fair compromise. Councilman Browne Councilman Barnes: Councilman Towner: Councilman Brown: Mr. Campbell would have to come back with his map and get the restrictions changed on it, We can give the same concessions to him. We can get a bond from him as with Mrs. Milliken and Mr. Martin. Can we change conditions of approval? Mr. Williams: There are actually no hearings on a subdivision at all. You would have to amend your approval of whatever action was taken, but there would be no notice necessary, nor would you have to hold public hearings. Mr. Martin: Basically, you understand, that when we made the proposal that when we put up the bond, it guar- antees that if the area agrees, then we certainly are on the agree- ment side, basically voting for the improvements. Mayor Heath: The bond, in that case, wouldn't be of any use. Mr. Martin: Other than the fact that we would be saying that we want it, and if we do not say we want it, we buy it anyhow. What it amounts to is two"agree" votes out of the area. Motion by Councilman Brown, seconded by Councilman Snyder, and carried unanimously, that Metes and Bounds Subdivision No. 135-171 be approved, but with the limitation that the improvement for street only include a two-inch (2") overlay of asphaltic concrete one one- half (1/2) of the existing street for frontage of said Metes and Bounds Subdivision; that no curbs and gutters be installed, only an asphalt berm and that in the event the developer so decides, a • bond be posted in lieu of improvements until the improvement district for streets is completed and that the bond not exceed one'year and subject to renewal. Mayor Heath: all of the other requirements still This stipulation is in lieu of curbs and gutters, as specified by the Planning Commission, but hold? Councilman Brown: This would be included in the motion, I believe. Co C. 10-10-60 Page Fifteen METES AND BOUNDS SUBDIVISION NO. 135-171 - Continued Councilman Towner: The cost is $772.00. On Lot 26, it is figured on an acreage basis. If you figure it on the basis of the motion of improving the entire 400 feet with berm and concrete, the cost would be substantially more, Councilman Brown: Councilman Towner: Councilman Brown: Councilman Barnes: About $470.00 in street and berm. I do not understand how you (Mr. Dosh) come up with $774.91 on the engineering estimate. All Milliken's Lot No. 26, not cut portion being split off. The total subdivision is in the estimate, -is that correct? Mr. Dosh: Yes. If you will refer to the last page of the report, there is a breakdown of the total contract cost, and we used higher figures to be on the safe side. A higher price for the berms and drainage structures. Councilman Towner: The reason I asked the question is that I wouldn't want to have this condition to be more to the subdivider than what is proposed by the City. Mayor Heath: Councilman Brown: Mayor Heath: Councilman Brown: conditions of whole piece to be Mayor Heath: Councilman Barnes: Is Councilman Brown: Mayor Heath: Originally, improvements would have to be made on both lots and we are asking Mr. Martin to put up bond on one lot. That is right, one lot split and it will be improved. You are now stipulating only the piece split off has to have a bond. I didn't stipulate that, but stipulated on the one piece, but if left off goes under improved. It can still be stipulated that under splitting of lots, both parcels have a bond. Possibly it should be added, since we always do this. We do not care who puts it up so long as improvements are in. We aren't saying who puts up bond. But this is for the two parcels? Councilman Brown: That is right. C o C o 10-10-60 METES AND BOUNDS SUBDIVISION NO. 135-171 m Continued Councilman Barnes: Page Sixteen I am agreeable so long as it includes both parcels. City Manager Aiassa: I warned ,you., Mr. Martin, how the ball might bounce in coming before Council. I did not assure Mr. Martin of any decision, but just what had transpired in the special meeting held with the property owners. Mayor Heath called a recess. Council reconvened at 9:05 Pe M. CITY CLERK'S REPORTS ® CONTINUED REIMBURSEMENT AGREEMENT NO, 31 For sanitary sewers. TRACT. NO. 21479 (Myers Bros. Construction Co., Inc.) APPROVED REIMBURSEMENT AGREEMENT NO. 32 For sanitary sewers. TRACT NO. 24157 (Francis Zoelle) APPROVED Motion by Councilman Brown, seconded by Councilman Towner, and carried, that Reimbursement Agreements No. 31 and No. 32, for sanitary sewers, be approved, REIMBURSEMENT AGREEMENT NO. 22 To approve payment of $4,127.20 Orange Avenue Sewers to West Covina Properties, Inc. (West Covina Properties, Inc.) from General Fund, HELD OVER TO NEXT REGULAR MEETING In a report on this matter from the Sanitation Section, it was indicated as follows: Dr, Fa Ho Gordon, President of West Covina Properties, Inc., recently requested this office to study this Reimbursement Agreement inasmuch as he felt additional payments were due to him. This Reimbursement Agreement agrees to pay to West Covina Properties, Inc,, the sum of $6,172.14 and goes on to state that "such repayment to be made exclusively from such funds as may be collected by the City from owners of the property connecting to or using said sewer pursuant to Ordinance No. 365, as amended, and all such funds so collected shall be paid to the First Party until said sum of $6,172.14 has been paid. The City shall not be obligated to devote any other funds to such repayment." 0 A summary on this Reimbursement Agreement to date is as follows: C. C. 10-10-60 Page Seventeen REIMBURSEMENT AGREEMENT NO. 22 - Continued Total amount to be collected $21,724.02 Total amount collected to date 2,044.94 Total paid to West Covina Properties, Inc. 1,857.44 Balance due to West Covina Properties, Inc. 4,314.70 Amounts owed to Reimbursement Agreement No. 22 (connections since last payment to West Covina Properties, Inc.) (1) 909 S. Orange Avenue $ 187.50 *(2) County Court Building (6.67 Acres @ $252.8303) 1,686.38 (3) West Covina City Hall including all City property from Sunset to Orange Avenue (17.04 Acres @ $252.8303) 4,308.23 b,l 2.13 *NOTE.- The $1,686.38 as the County's share for the Court House connection cannot be included in collections by the City of West Covina since the County participated to the extent of 50% of the construction cost of this sewer in Service Avenue from Orange Avenue easterly, benefiting both the Court House and the City Hall. See report on City Project No. SS-13. Since no funds were budgeted for reimbursements to West Covina Properties, Inc., for the Court House and City Hall connections, the sum of $4,127.20 should be paid from the City's General Fund, to West Covina Properties, Inc, Amounts to be collected in the near future.- (1) County Library site R. A. No. 22 - 2.09 Acres @ $252.8303 $ 515.77 Project No. SS-13 2.09 Acres @ $162.04 334.6o 50.37 (2) Commercial Area (Southerly side of Service Avenue from Richland Avenue to Sunset Avenue) R. A. No. 22 - 1.94 Acres @ $337.1070 $ 2,676.63 Project No. SS-13 - 7.94 Acres @ $205.0250 1,628.72 Sub -Total $ 4,305.35 GRAND TOTAL $ 5,155.72 The difference between the amount to be paid to West Covina Properties, Inc. out of General Fund and the amount to be collected in the near future amounts to $1,028.52, which shall constitute additional revenue to supplement the General Fund. It is the recommendation of this office that the City Council approve the payment of $4,127.20 which shall constitute payment in full of the City's portion of the reimburseable costs to West Covina Proper- ties, Inc., and $187.50 for the connection at 909 S. Orange Avenue for the total of $4,314.70 to West Covina Properties, Inc. Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that Reimbursement Agreement No. 22 be held over until next regular meeting. • n U C. C. 10-10-60 Page Eighteen ITEMS 11, 121 13 and 14 ON THE AGENDA OF OCTOBER 10, 1960 RELEASE OF STREET EXCAVATION BOND APPROVED Principal: M. C. Nottingham Company of Southern California. Authorize release of Great American Insurance Company Bond No. 8038358 in the amount of $1,000,00. All obligations guaranteed by this bond have been satisfactorily fulfilled. RELEASE OF STREET Principal° Peter Capello. EXCAVATION BOND APPROVED Authorize release of Hartford Accident and Indemnity Company Bond No. N-3088612 in the amount of $1,000.00. All obligations guaranteed by this bond have been satisfactorily fulfilled. RELEASE OF STREET EXCAVATION BOND APPROVED Principal-, MalerD Plumbing and Heating Company. Authorize release of Pacific Employers Insurance Company Bond No. O1-B-65117 in the amount of $1,000.00. All obligations guaranteed by this bond have been satisfactorily fulfilled. RELEASE OF STREET EXCAVATION BOND APPROVED obligations guaranteed by this bond Principal-, Baker Sanitation Co. Authorize release of Founders Insurance Company Bond No. 17712 in the amount of $1,000.00. All have been satisfactorily fulfilled. Motion by Councilman Brown, seconded by Councilman Towner, and carried, that the bonds be released to the principals as listed under Items 113 12, 13 and 14 on the Agenda. REQUEST FOR TIME EXTENSION Metes and Bounds Subdivision TO FILE A FINAL MAP No. 135-154. (Dr. W. B. Corliss) APPROVED To-, A ril 13, 1961 - period of six (6� months. LOCATION-, Northwest corner of Merced Avenue and Sunkist Avenue. City Clerk Flotten-, We have a letter directed to the City Council on this matter. This is the second extension, the first extension was for six months from April 13, 1960 to October 13, 1960. The letter requests this second extension and is from M. E. Pond of the Pond Engineer Company with a copy to Mr. Charles C. Martin. c. c. to-lo-6o Page Nineteen REQUEST FOR TIME EXTENSION TO FILE FINAL MAP •- Continued Mr. Martin: First of all, we would appreciate this second extension being granted. The final maps and engineering plans for curbs and gutters have been completed and approved by the Engineering Department, However, in getting bids for these gutters and paving, we have been severely wounded. Originally, I had a bid from Crowell and Larsen and I was under the impression I was deeding 10 feet of ground to the City, so that I would only have to take care of the paving of 10 feet.of that street. Mr. Larsen examined the property and gave an estimate of work cost at $1370,00, He couldn't, at that time, give me a final figure until there were actual engineering drawings of improvements. When those drawings were submitted, the cost was indicated at $2429.00, which is one thousand dollars over the orig- inal estimate and is due to the fact that requirements of Merced Avenue, since it is going to be a main thoroughfare, requires more work than on a secondary street. One item, Case 3 - base rock was $805.00 in that bid. I obtained another bid from Ammon Brothers, hoping it would be less, but it was even more, in the amount of $2982.00. The -only reason for this subdivision was that originally my father- in-law was invalided with a heart condition and I was trying to sell the POO-00 perty for him. A portion was sold, subject to improvements, for and a portion in front on a bid of $1800.00 and engin- eering fee, and now I get a paving figure of $2429.00 and $350.00 for Pond. It doesn't seem particularly profitable. It seems to me since this is now a major thoroughfare that at some time it must have been a narrow street, as there is curb and gutters that must be taken out, which will amount to over $300-00 to remove the existing material in there, I feel I need relief on this, since it is a main thoroughfare on Merced and is one of the few spots not widened. I would appreciate it if the City could absorb a portion of this cost. Motion by Councilman Brown, seconded by Councilman Barnes, and carried, that the request for a time extension to file a final map of Metes and Bounds Subdivision No. 135-154for a period of 6 months to April 13, 1961, be approved. Motion by Councilman Towner, seconded by Councilman Barnes, and carried, that the request of Mr. Martin relative to his request for possible help in cost by the City be referred to the City Manager for study and report. REVIEW OF PLANNING Meeting of October 5, 196o. COMMISSION ACTION The City Clerk indicated that Zone Change No. 168, Snell and Allen, had been approved in part --portion from R-A to R-1--and is set for hearing before Council on October 24, 1960, and that Proposed Amendment No. 44 regarding provisions for out-of-door sales is also scheduled for Council hearing on October 24, 196o. Co C, 10-10-60 REVIEW OF PLANNING COMMISSION ACTION - Continued Page Twenty City Manager Aiassa indicated that at the meeting of the Commission, there had been presented by Mr. LaBelle and Mr. McCann the matter of a revision of description of economic boundaries indicated from qW the largest to the smallest economic area and suggested to be known as San Gabriel -Pomona Valley Economic Area; East San Gabriel Valley Economic Area, and West Covina -Covina Economic Area. Mr. LaBelle and Mr. McCann will be present relative to this matter at the meeting of Council on October 24, 1960. Councilman Brown questioned as to whether this would cost the City more money, and the City Manager indicated that it would not. RECREATION AND PARKS Councilman Barnes: I have not attended the meetings on the bond issue matters because only the Recreation and Parks Commission is acting as a guide to the Steering Committee on the bond issue. I understood the City Council of West Covina will stay completely out so the Steering Committee can handle the bona, issue. Mayor Heath stated that he was pleased to see that former Councilman and Mayor Mottinger heads this Steering Committee group. GENERAL MATTERS ORAL COMMUNICATIONS Mr. W. Lynch: I would call.to your attention that on October 14, Friday of this week, at 1 Po Me, the Vice - President of the United States will be in the City of West Covina, We have declared an African Violet Day, an Arbor Day and every day seems to be some kind of a day under the sun, so we respectfully request you consider the possibility of declaring this Friday as "Nixon Day," I am an active Republican, but I know many active Democrats, and I feel, sincerely, if the proposed Democratic candidate for the Presidency, Mr, Kennedy, came into our City, that you would feel it would be only right and proper for the Mayor to declare a "Kennedy Day." We do not often have the Vice -President of this Country in our midst, and.I feel we would be remiss in not designating the day indicated as "Nixon Day." The schools will be let out, and the City of Covina is proclaiming a "Nixon Day" so that people can come to West Covina to hear him. This event will be held in the City of West Covina, on the Eastland parking lot, which is where he will speaks You may or may not be Republicans, but I do not think a thing of this nature would be criticized, as it is only giving recognition that the man deserves as Vice -President of the United States. Mayor Heath: In answer -to your request, this would have to be a proclamation by the Mayor, but he will, in this case, only act upon the consensus of the Council. I feel, per- sonally,. -that Mr. Nixon deserves all the respect that is due him as. the Vice -President of the United States; however, the man is C. C. 10-1.0-60 Page Twenty-one DISCUSSION RE. NIXON DAY - Continued Mayor Heath - Continued: campaigning for the office of the Presidency, and comes to us • as a candidate for that office. If he came as the Vice -President, I would be very generous in my praise of the man and in proclaiming a special day. However, unless I am so ordered by the rest of the Council, I feel that I would be playing political football to extend this at this time and would be showing partiality. But I will leave this to the rest of the Council and act in accordance with their wishes. Mr. Lynch: That may be true, but he cannot, regardless, divest himself of the Vice -Presidency of the United States of America. Councilman Towner: I think the position is well stated by Mr. Lynch. I feel, personally, that this would be a fine thing to do, and I feel also that if Senator Kennedy were to visit the City of West Covina, the same courtesy would be extended him, also. Mr. Lynch: And I would so argue. Councilman Snyder: We're fairly safe in saying this about Kennedy, because we know pretty certain that he isn't coming here. But I do not feel very strongly on either side regarding this. However, I think we could do it in perfectly good faith if it would be as the Vice -President and not as the Republican candidate, and I think Councilman Towner and Mr. Lynch have presented the case very' well. Councilman Towner: It could be called Vice -President Nixon Day. Councilman Brown: I think it should be a proclam- ation of the Council to have Vice -President Nixon Day. Councilman Barnes: I would be in favor of it, and I am in agreement that it is a privilege to have the Vice - President in the City of West Covina, and I feel the day should be proclaimed. I also feel that if Senator Kennedy did appear, we would extend him the same honor. Councilman Snyder: We will make that promise. Motion by Councilman Towner, seconded by Councilman Barnes, and carried, that the City Council of the City of West Covina hereby proclaims the day of October 14, 1960 as "Vice -President Nixon Day" in honor of his presence in the City of West Covina, and in the event that Senator Kennedy visits this City, the City Council of the City of West Covina shall also extend the same honor to Senator Kennedy. c. c. to-lo-6o WRITTEN COMMUNICATIONS Page Twenty-two Communication from the Per Paul B. Salmon, Super - Covina Valley Unified intendent, expressing apprec- • School District iation of City cooperation. Councilman Barnes: The compliment is nice, but it has come to my attention that on the new school at Workman, the trees and landscaping haven't been put in. Mr. Aiassa, has that been checked? City Manager Aiassa: Yes, and it is a provision of the precise plan that it be put in when they finish the devel- opment. Mr. Dosh and myself, both, contacted the schools and they are working these procedures as they go, but I think that now the Planning Commission should require that when these developments are in a residential area, that they do the landscaping first, which is not a provision of precise plan now, but could be. Communication from This letter was addressed to Mr. Harold L. Johnson Mr. Pontow, on behalf of Sister Colombo of the Queen of the Valley Hospital, for the rapid checking and expediting of the street improvement plans for the hospital to permit acquisition of the Hill -Burton funds. Mayor Heath indicated that he had received a communication from the Board of Supervisors extending an invitation to attend the dedication ceremonies of the County of Los Angeles Hall of Admin- istration on October 28, 1960, at 10:30 A. M., and it was indicated that the Mayor should attend and report to Council. REQUEST FROM THE Re: Declaring November 7, 1960 INTERNATIONAL TOASTMISTRESS as Toastmistress Day. GROUP The Mayor so proclaimed. Mayor Heath presented and read a communication prepared relative to the study of the E1 Rancho Estates, and it was indicated this would be sent to those five men who were chosen for the committee to work with the City, and who are as follows: M. C. Richter Angelo Brutocao Irven Reynolds William Lynch Alfred Rulof son 0 CITY MANAGER REPORTS PRECISE PLAN NO. 205 We have had several meetings with Bassett School District the representatives of.the school district and Mr. Dosh, myself, and the representatives of the school have gone over these requirements. In this particular school, there are three street frontages, and the one in particular that has given some alarm is Sunset Avenue relative to its improvements and which is at the back end of the school grounds. Sunset is a major • C. C. 10-10-60 Page Twenty-three PRECISE PLAN NO. 205 --Continued street, and according to the requirements of the precise plan, they must put in all street improvements. There has been a meeting with the State Board of Allocation, and they will not permit any improvements on this street, and so it must come from the General Fund of the school. As a consequence, the Tonopah School will be improved on the Tonopah Avenue and Delvale Street frontages, but the school district has also agreed by letter that they feel that it is their responsibility to put curbs and gutters and sidewalks on Sunset Avenue. Since the School District has agreed to draw the plans for these improvements, and since they are presently excavating much of the dirt to be used for their school site, which will be eliminated from the contract, it would seem advisable that the City pay for the construction of the pavement improvements on Sunset Avenue. Estimates indicate that these costs would be approximately $3,500 for the school frontage. The City has presently budgeted approximately $18,500 for work in this area, which will include completing the inter- section of Sunset and Francisquito Avenues, constructing improve- ments on Sunset Avenue north of the school site with a proposed participation project with home owners, and certain work on Francisquito as funds are available. Since funds are available for this, it is recommended that we approve a -proposal made by the District in that they will dedicate the right-of-way and construct their curbs and gutters in con- junction with the City project. In their most recent letter to the City, they have suggested that this work be done under one contract, and that they would put up the money for the curbs and gutters and draw the plans if we would construct curbs and gutters and the paving all under one contract. If this is agreeable, we will proceed to include these improvements, as well as those improvements north to Sunset Avenue, at this time, in order to complete the improvements under one project. Councilman Browne This is back of the school? City Manager Aiassa: Yes, way in the back at the tail end of the play area. This is the same site that the Recreation and Parks Commission were suggesting to be in the master park plan of development and borders on County area. We need an expression from the Council so that the school can deviate from the precise plan requirements to put curb, gutters, and sidewalks in, and we participate in street improvements. Councilman Brown: We have done this with other property.owners where they put in curbs and gutters and we have done all the street improvements, so I see no difference here. It is a bad stretch and generates lots of traffic. City Manager Aiassa: If.it were other than a major thoroughfare, I would say no. Motion by Councilman Brown, seconded by Councilman Barnes, that the City shall participate to the amount of $3,500.00, as indicated in the report, but that the school district be instructed that in the future, we expect them to buy improved property if they expect any considerations from the City. • 0 C. C. 10-10-60 PRECISE PLAN NO. 205 - Continued Motion passed on roll call as follows: Ayes: Councilmen Brown, Noes: None Absent: None AUTHORIZATION FOR TRANSFER OF FUNDS TO COVER ELECTION COSTS APPROVED Page Twenty-four Towner, Barnes, Snyder, Mayor Heath As per letter from L. S. Hollinger of September 29, 1960. Copies sent to Council. Motion by Councilman Brown, seconded by Councilman Towner, that authorization be given for the transfer of funds to cover election costs, as per the letter of L. S. Hollinger of September 29, 1960. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None REPORT OF OXBOW Mr. Dosh sent out letters through PROPERTY OWNERS MEETING the Public Services Department, and there was a meeting held with eight out of the twelve property owners. We explained the procedure to these property owners, and I think the majority of the expressions were in favor of granting this encroachment, so that some of the new channel excavation material can be dumped in the old channel. Councilman Barnes: Referring to this meeting with the property owners, there was one owner that owned most of this area. Mr. Dosh: I do not believe there was any one such large property owner; although Garnier, Valencia Water Company, and the Church might possibly be the largest property owners. City Manager Aiassa: There will be letters sent to each of those not in attendance at this meeting, and they will be negotiated with at a later date. APPRAISAL WORK OF VERNE COX RELATIVE TO FIRE STATIONS NORTH OF THE FREEWAY CITY MANAGER AUTHORIZED the north side of the freeway on Site Committee. Motion by Councilman Brown, seconded by Councilman Towner, that the City Manager be auth- orized to obtain appraisal work, not to exceed $2,250.00, done by Verne Cox for Fire Station on those sites as recommended by the Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None s 9 C. C. 10-10-60 Page Twenty-five SALARY OF CLEO BOSCHOFF The Federal government will pay 50% of her salary. The present 1960-61 budget is $10,149.75, and under this program it would cost only $7,449.62 and provide our Assistant Director a full time salary of $450.00 per month. Motion by Councilman Brown, seconded by Councilman Towner, that this ° be approved subject to the condition that the Federal Government is going to pay fifty percent (50%), or $225°00 of the salary. In the event the Federal government does not pay the 50%, the salary shall convert back to its original status. City Manager Aiassa: Which was $230.00. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Snyder, Mayor Heath Noes: Councilman Barnes Absent: None Councilman Barnes: What was the result of the poll? City Manager Aiassa; Barnes in favor with reservations. Snyder in favor with reservations. Mayor Heath in favor. Brown in favor. Councilman Snyder: I felt it was saving the City money, so as a Councilman, I voted for it, but as a taxpayer, I am against because for every dollar saving in City money, you pay $1.00 in taxes, but every Federal, you pay in taxes $2.00. Councilman Towner: However, I think Civil Defense is a national affair, and I would go along with this type of arrangement, although I think other legislation is possibly foolish, such as planning aid, etc. Councilman Barnes: My reason for voting "No" on this is that I felt Cleo's recommend- ation was good, with the recommended salary of $375.00 a month for herself and saves $450.00 for the City. City Manager Aiassa: Until the staff meeting and the explanation of how much time would have to be spent in the office, that the recommendation was made of $450 per month. Councilman Barnes: City Manager Aiassa: Councilman Barnes: Her recommendations were consid- ation of an eight hour day. When told of the full time oper- ation, it would require our 40 hours a week. I have indicated on the matter as stated to me. City Manager Aiassa: I would make one comment, and that is we should be very favor- ably impressed and pleased to have her doing the work she is. She has received many awards and has put a great deal of time and conscientious work into Civil Defense. • C. C. 10-10-60 Page Twenty-six SALARY OF CLEO BOSCHOFF - Continued Mayor Heath: When we adopted this plan, she and others were not eligible, as part-time, for benefits and she should now be eligible on a full time basis. Since she is now a full time employee, she should be eligible for fringe benefits. Councilman Barnes: I think benefits should be paid only if employed altogether by the City. City Manager Aiassa: DEPOSIT OF MONIES BY CLYDE SHIVES Refer this to the City Attorney to work out by next meeting. The City Manager indicated that Mr. Shives had on deposit since 1956 the amount of $52.50, rel- ative to sidewalk construction. The Haley Construction Company has submitted a bid for .40 a square foot for sidewalks. Mr. Shives had deposited the amount of $52.50 and the cost relative to the bid comes to $70.00, so I feel this matter should be cleared out and be done at a cost to the City in the amount of the difference, which is $17050. Motion by Councilman Brown, seconded by Councilman Barnes, that the City pay the difference of $17.50 from City funds to complete the project, and the Haley Construction Company be authorized to do the work at 400 per square foot cost. Motion passed on roll call as follows: Ayes: Councilmen Brown, Noes: None Absent: None ANNEXATION NO. 166 CITY ATTORNEY Towner, Barnes, Snyder, Mayor Heath INTRODUCTION Ordinance amending section 9219.14 of the municipal code Presentation to Council of the progress report. The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING A SECTION OF THE ZONING PROVISIONS OF THE WEST COVINA MUNICIPAL CODE RELATING TO PARKING REQUIREMENTS." Motion by Councilman Brown, seconded by Councilman Towner, that the' ordinance be introduced and given its first reading. INTRODUCTION Held over to next regular Ordinance regulating meeting pending study. vending machines Councilman Towner: I like the principle of the ordinance, but I am wondering if we are putting the machine operators at a competitive disadvantage with other areas? c. c. to-lo-6o Page Twenty-seven ORDINANCE REGULATING VENDING MACHINES - Continued Mr. Williams: There is no section of the code that fixes licenses for laundro- mats. Councilman Towner: How did we work out the fee schedule? Mr. Williams: It is the present fee schedule. Councilman Barnes: Couldn't we make an exception to laundromats, say over 10 or 12, or some specific number, and any over that there would be a fee for them? Councilman Brown: This is like putting a business license on a tax basis or gross sales. Mayor Heath: Couldn't we say it shouldn't exceed so much, say a maximum of $48.00? Councilman Towner: I wonder if that is the answer. Possibly a than with more machines has more taxable property. Maybe we should limit the charge on each machine in laundromats, making it lower, because I think the $12.00 fee was leveled at single machines, but if you have a whole battery of them then $12.00 per machine gets out of line. Mayor Heath: What about fee in lockers and sometimes you have fifty lockers? What do we charge for lockers? Mr. Williams: You could charge so much regard- less of the nature of the machine or device, so much for the first ten, then lower the amount for the next so many. When you get into this, you get into the whole scheme of business licensing. These people are vending without cost of clerical help, it is a coin operated machine. Mayor Heath: I think it might be taken care of by putting a maximum on it. Mr. Williams: You are concerned mostly with the Laundromat and you could impose a special charge on that type of business, as you have on a number of businesses. Mayor Heath: I thought of lockers, and there may be others. • Councilman Brown: Take what we have here and adjust the others as they come in. Councilman Towner: I think this has been well done except the fee schedule. Councilman Snyder: If you make this $48.00 ceiling, you allow those machines, say at the Miniature Golf Course business site to get by where they shouldn't. C. C. 10-10-60 Page Twenty-eight ORDINANCE REGULATING VENDING MACHINES - Continued Councilman Barnes: There might be certain provisions for things like Laundromats and maybe lockers, but in many cases we should charge these fees in conjunction with other cities. It might be good to review this in comparison with other cities. Councilman Brown: You could have a ceiling on Laundromats of $48.00 if they are all in one establishment. Mr. Williams: Perhaps you should find out what other cities are doing relative to Laundromats. Councilman Brown was appointed to serve on a committee to work with the City Manager to study this ordinance to submit to the City Attorney in order for him to present it by the next regular meeting. _Councilman Towner: We should include in the study other than the maximum limit a study of the sliding scale feature. Mayor Heath. INTRODUCTION Ordinance to rezone certain premises I am concerned about lockers. The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING WEST COVINA MUNICIPAL CODE TO REZONE CERTAIN PREMISES." (Nichols) Motion by Councilman Brown, seconded by Councilman Snyder, and carried, that the ordinance be introduced and given its first reading. ORDINANCE NO. 677 Amending Municipal code relating to members of Recreation and Parks Commission ADOPTED The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING SECTION NO. 2321 OF THE WEST COVINA MUNICIPAL CODE RELATING TO THE APPOINTMENT OF MEMBERS OF THE RECREATION AND PARK COMMISSION." Motion by Councilman Towner, seconded by Councilman Barnes, and carried, that the further reading of the body of the ordinance be waived. Motion by Councilman Barnes', seconded by Councilman Snyder, that • said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said ordinance was given No. 677. LJ C. C.10710-60 ORDINANCE NO. 678 Amending the Municipal Code pertaining to height ADOPTED Page Twenty-nine The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING CERTAIN OF THE ZONING PROVISIONS OF THE WEST COVINA MUNICIPAL CODE RELATING TO HEIGHT." Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that further reading of the body of 'the ordinance be waived. Motion by Councilman Towner, seconded by Councilman Snyder, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Said ordinance was given No. 678. ORDINANCE NO. 679 The City Attorney presented: Rezoning certain premises "AN ORDINANCE OF THE CITY COUNCIL ADOPTED OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES." (LaBerge) Motion by Councilman Towner, seconded by Councilman Brown, and carried, that further reading of the body of the ordinance be waived. Motion by Councilman Towner, seconded by Councilman Brown, that said ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Mayor Heath Noes: Councilmen Barnes, Snyder Absent: None Said ordinance was given No. 679. SUIT AGAINST THE CITY Stuart Colvin Park OF WEST COVINA $79,800 REJECTED For injury due to running into an Edison Company pole. Motion by Councilman Brown, seconded by Councilman Snyder, that this claim is not a proper charge against the City, and that it be rejected, and that the City Clerk be instructed to give notice of this rejection by writing to the person who is instigating the claim to the address set forth in the claim. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None • co ce to-lo-6o Page Thirty COMMUNICATION FROM THE Request for the Junior Chamber CITY OF SANTA MONICA of Commerce to participate in Referred to the West Covina the state-wide search for Junior Chamber of Commerce California's outstanding young man of 1960. CITY CLERK -INVITATION FROM AMERICAN MUNICIPAL ASSOCIATION REQUEST OF B. P.0.E. LODGE NO. 1996 APPROVED To attend annual American Muni- cipal Congress in New York City on November 26-30, 1960. To conduct second annual Christmas Charity Ball on November 19, 1960. Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that the request of the B.P.O.E. Lodge No. 1996 be approved, subject to City committee approval, REQUEST OF DEL NORTE SCHOOL P.T.A. Councilman Towner: 6 City Manager Aiassa: Councilman Towner: but do not bother to make good Councilman Snyder: City Manager Aiassa: Mayor Heath: City Manager Aiassa: Councilman Snyder: City Manager Aiassa: To conduct carnival on school grounds on October 29, 19600 Is anything being done about reviewing the procedure on considering the safety relative to these carnival rides? We have paper work done on this, and if you desire to bring this up Thursday, we can go over it again. It is my feeling to prohibit these traveling carnival rides. They insure at a high premium, inspection of these rides. Isn't there any inspection by the State of County? The strictest inspection is by the City. Is it possible to have someone inspect these three rides proposed for the P.T.A. carnival? We have the committee that will approve this, although these are small rides. Does it make us liable if the City inspects and approves them? Not liable, but it does put us in a bad light if accidents occur and we have given the unit prior inspection, • C. C. 10-10-60 REQUEST OF DEL NORTE SCHOOL P.T.A. - Continued Councilman Snyder: Page Thirty-one I would hate to see permission for these things taken away all together. Motion by Councilman Barnes, seconded by Councilman Snyder, and carried, that the request of the Del Norte School P.T.A. be approved, subject to City committee approval. VINE STREET SCHOOL Carnival on October 29, 1960. P. T. A. REQUEST APPROVED No rides. Motion by Councilman Barnes, seconded by Councilman Brown, and carried, that the request of the Vine Street School P.T.A. be approved, subject to City committee approval. Councilman Towner: I have a compliment to pass on to the City staff on the fine program in Service Training Program for Public Works Inspectors, and also their continuing efforts with freeway development, as indicated in the report of October 27, 1960. The staff is playing "heads up" ball, and should be complimented on this type of work. NOTIFICATION FROM COUNTY Propposed easterly annexation BOUNDARY COMMISSION No M to'City of Azusa. Proposed northerly annexation No. 42 to City of Covina. Proposed northerly annexation No. 43 to City of Covina. Proposed annexation No. 63 to City of Industry. Proposed easterly annexation No. 28 to City of Covina. Proposed northeast annexation No. 244 to the City of E1 Monte. No objections. CITY OF WEST COVINA October 12, 196o. OPEN HOUSE COUNCIL COMMITTEE REPORTS Councilman Barnes: I have material from the Feather River Project, and also a reso- lution. I don't think everyone has read this, and I would like to give this to the City Manager to make copies of both the letter from the Feather River Project and the resolution to send out to members of Council, and to see it put on the Agenda for the next regular meeting for some kind of action. This is on Proposition No. 1, and is very vital to the State of California, and I think we should take some action on this. Councilman Towner: This is under consideration by the Los Angeles County Division of the League of California Cities, and they have withheld any action on Proposition No. 1 pending further report of the League office. • C. C. 10-10-60 Page Thirty-two Councilman Barnes: I would also like to announce the meeting of the Upper San Gabriel Valley Water Association on November 9. Possibly Councilman Towner, or the rest of -Council, would like to attend. I have not as yet received a program. The Upper San Gabriel Valley Water Association is asking for an increase in the amount of money paid to the district and recommending that water producers be assessed ten cents instead of six cents, and I do not know to what extent the cities will be asked to participate. Councilman Brown: What is the status of the library? City Manager Aiassa: They start construction within two weeks. They have awarded the contract or are in the process. Councilman Brown: Where they have put in streets, in a subdivision but there are - no houses, do we require drive- way approaches? Mr. Dosh: We have not been requiring them. Normally, in a subdivision, they do not even put in the depressions, and where they do, we try to require a header board to hold back the dirt from washing into the gutters, which is a problem we have when they do not develop the plan. In the majority of cases, they come back and break the curb. Councilman Brown: We have two subdivisions; one put in depressions but did not require any approaches, and the other is asking to put in approaches. Either no approaches or approaches. Councilman Brown: How do we decide where they require landscaping? How do we decide how close to put these plans when landscaping is required? Mr. Joseph: Up to very recently, we were not requiring precise plans on landscaping in conjunction with site development. Recently we have been recommending to the Commission to ask for a precise plan of landscaping which has come in with some recent cases. Prior to that time, landscaping was left up to the developers. These matters are sent to the Recreation and Parks Department. Councilman Snyder: How about where ivy is required on a hill? Councilman Brown: If we set a policy to put it in by foot squares, it should be by ordinance and not by some- body's thinking. In this example, there is a gardener or landscaping architect to plant ivy, and he should know how close that should be planted and go by his recommendations and not by someone at the City Hall who tells him it should go closer. C. C. 10-10-60 Page Thirty-three Councilman Brown: This cost report on two projects done by the City has been a lot of work, but if we only charged $1.00 an hour for some equipment, it must have been by wheelbarrow. I -will accept it, but I think it should be said what the equipment used is, and there should have been a lot more work done on it. It should be by piece equipment. I do not know numbers of equipment, although I can surmise. COMMENTS OF MRS. VAN DAME Don't we have any more street sweepers? I never see them any more? When you talk about the frontage road, do you mean the road right in front of our house? That is never swept, either. Haven't they accepted that from the State? Mr. Dosh: We keep the front clean of debris. That is kept clean. Mrs. Van Dame: What blows in our yard from there keeps me raking the front yard every day. Mayor Heath: Weren't we supposed to do that? City Manager Aiassa: Yes, but residential and com- mercial areas come first. Mrs. Van Dame: Some time ago, you wrote up a municipal code, and I would like to know what is the cost of that? Mr. Williams: I do not know that total cost. City Manager Aiassa: I think it was about $2,000.00, whereas for most cities it runs about $5,000.00. Mr. Williams: I believe it ran close to, or over, $5,000.00 for the City of Inglewood. Mrs. Van Dame: What are you going to charge for individual copies? I would like a copy. Mr. Williams: I have no idea of the cost. City Manager Aiassa: Perhaps we could loan you.one, Mrs. Van Dame, until we know what they will cost. Mrs. Van Dame: I accept it whenever you want to give it to me. I am still thinking of the third fire station in West Covina. Where are you thinking of locating it? Mr. Aiassa: North of the freeway, but do not know exactly where. Mrs. Van Dame: Is it necessary? C7 _IW c. c. to-lo-6o COMMENTS OF MRS. VAN DAME - Continued Councilman Brown: City Manager Aiassa: Mrs. Van Dame: Mayor Heath: Councilman Brown: DEMANDS APPROVED Page Thirty-four Yes, we must have it to have the same class as we have now. Eventually, we will need five. I want a way to get to the Nixon affair Friday. Perhaps the City Manager could arrange that. Have Chief Allen Sill take Mrs. Van Dame over there. Motion by Councilman Towner, seconded by Councilman Brown, that Demands in the amount of $100,369.91, as shown on Demand Sheets No. C-228, C-229 and C-230 be approved. This to include fund transfers in the amount of $52,943.07. Motion passed on roll call as follows: Ayes: Councilmen Brown, Towner, Barnes, Snyder, Mayor Heath Noes: None Absent: None Tentative study meeting for Monday night, October, 17, 1960, not confirmed. Motion by Councilman Brown, seconded by Councilman Barnes, that the meeting be adjourned at 11:00 P. M. ATTEST: City Clerk APPROVED 4 Mayor