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03-21-1960 - Regular Meeting - Minutesr: • MINUTES OF ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA March 21, 1960 The meeting was called to order by Mayor Brown at 7:30 Po M. in the West Covina City Hallo ROLL CALL Present: Mayor Brown, Councilmen Heath, Pittenger, .Mottinger, Barnes Others..Present: Mr, George Aiassa, City Manager Mr. Robert Flotten City Clerk Mr. Thomas Dosh, Public Service Director REPORT OF INTERIM City Manager A.iassa: The members of DRAINAGE IN WEST COVINA Council have the report in their folders, which were given to them tonight, on the interim drainage facilities for the City. The reason we want a decision from the Council on this matter is that what we are actually trying to do is to provide pipe of an adequate size through the walls of the Wash. If you look on Page one relative to Bromley Avenue you will note it will entail a small drain there and we want to open the orifices to permit an 18 inch connector pipe. Where there are sufficient existing drains we want to tie in a lesser size drain going into the inlet but want the inlet large enough so that if it is necessary to enlarge drains we do not need to cut through the concrete wall. What we are doing here is increasing the orifices into the Wash. There are -some of these listed with no drain at the present time but we will stub a pipe into the Wash and if and when we decide to put a drain into that area we will have openings for them. The report indicates that the portion of the proposed systems which are to be included as part of the Corps of Engineers improvement of Walnut Creek Wash will only provide protection to the immediate areas. Other areas, which will not be protected until the whole system of storm drains have been substantiAlly.completed, should be provided with some type of interim facilities. The principal areas of study are the problems created by the existing surface culverts under the San Bernardino Freeway and the areas studied have been divided into two groups, north of Walnut Creek Wash and south of the Wash. North of Walnut Creek Wash, the westerly City line to Orange Avenue includes Bromley Avenue, a catch basin #2 with an 181 connector pipe; Sunkist Avenue, two catch basins #2 with a 24 inch connector pipe and which has an existing 24 inch CMP; Orange Avenue to Irwindale Avenue, construction of an additional pair of basins, probably catch basins #1;, Walnut Creek Place, a local street pick up in the form of a catch basin #1 and 18 inch connector pipe,which would also provide a pick up for the existing 6 feet x 2 feet concrete box drain; Baymar Street, a catch basin #2 with an 18 inch connector pipe and Fircroft Street, to have two catch basins #2 with 24 inch connector pipes. Adj ,Co Ca 3-21-60 City Manager Aiassa - continued: Page Two South of Walnut Creek Washy Azusa Avenue to Hollenbeck Avehue,there- - is an existing 15 inch CMP and it is suggested additional street-pick - ups be provided at Mesita and Hillborn to relieve the existing system which would be a catch basin #1 with 18 inch connector pipe at both locations. Councilman Mottingero Insofar as the size of•these openings as proposed, they will help carry more than the drainage that could occur in the area? Councilman Heath: An 18 inch opening doesn't take much capacity - has this been calculated? Councilman Mottingero I was referring to the sum total of all of -these openings at various locations adequately carrying all the water that would fall in these areas, Public Service Director Dosh: For a 10 year frequency basis relative to rain storms. City Manager Aiassa: We have over -extended on some of these drains because we have to guess what the future drain -off capacity will be in the future. On Sunkist there is suggested two, 24 inch connector pipes and on Walnut Creek Place there is a 61 x 21 reinforced concrete' box drain in the cul-de-sac on Holly Oak Place and there also has been suggested a catch basin #1 and 18 inch connector pipe. These areas are limited to the amount of water draining into them but we want to be protected so these are extras. We are boosting up the need for inlets in the Walnut Creek Wash. Councilman Barnes: As I would understand it, most of what we have existing is adequate to carry the water but this proposal is in the event of overflow at areas such as Walnut Creek Place, Baymar, etc., to handle more water in case we need it. Public Service Director Dosh: What is existing is large enough but these extra drains will take more water off o City Manager Aiassa: Councilman Barnes: Public Service Director Dosh: This way we eliminate the problem of possible overflow, What about Orange to Irwindale? We will have about three 12 to 18 inch connectors with the suggestions given, Councilman Heath: At the present time what about the area Oaround the civic center, east of the civic center and Vincent? It is now open area and the water is permitted to percolate into that area. However, eventually this will all be developed in buildings sending water off instead of percolating. Have provisions been made there and are there adequate drains for that area? This would be from Cameron Avenue at end of C-R zone over to the other end of where Vincent Avenue is going to go through to Glendora. It will be possibly all commercial type area in there which is now open and letting the water percolate. Adj. Co C. 3-21-60 Page Three Mro• Dosh indicated to Councilman Heath -the drain system to be provided in the future for this area and the Councilman appeared to be s4tis- Pied that it had been adequately taken care of relative to future use. City Manager Aiassa: So far as the report is concerned, we are trying to do as much as money will permit. We would like to submit this report to the Los Angeles Flood Control to incorporate in our storm drain plan with them. Councilman Barnes: Wasn't the estimate of cost something like $97,000o00? City Manager Aiassa: It was pretty close to that. However, we will have some credit coming from 'the U. So Corps of Engineers. Where we are making a new opening and installation we will have to pay, but the U. So Corps will give us credit where they are required to replace structures and will pay the betterment cost. Councilman Heath: How much for these extras, any estimate? City Manager Aiassa: No, and the only way we will be able to go into cost would be relative to designing but we want this pattern ready to go because May is our deadline for getting this included, Public Service Director Dosh: We anticipate credit to be received from replacing existing drains with larger structure and may come out ahead, Our $97,000.00 estimate was based on the City paying for evepy,thing but we will get credit for enlarging the structures. Councilman Barnes: You would feel safe with the estimate around $97,OOOo00? Public Service Director Dosh: Yes. City Manager Aiassa: What we did was we figured what the total cost would be to put these drains in disregarding the percentage of bene- fits'paid back by the Corps to replace certain sizes. The only way we would know of the cost would be when there is bid and prices on it and when we tally these out it would then show how much credit is due us and that we want to put back into improvements that we haven't the money to do. Motion by Councilman Mottinger, seconded by Councilman Barnes and carried, that the Report of interim Drainage in West Covina be sub- mitted to the Los Angeles Flood Control to include in the final Plans and Specifications for improvements of Walnut Creek Wash. REPORT ON SIDE DRAINAGE City Manager Aiassa: This is a OREQUIREMENTS FOR SERVICE matter that will be studied further AVENUE AT WALNUT CREEK WASH and we will have it before you on the meeting of the 28tha It is rather a complicated matter and we are going to have a staff meeting and review it in more detail, DRAIN IN CORPORATION YARD City Manager Aiassa: This is an item of need. Mr. Johnson and the Engineering staff feel it can be properly taken care of by a surface inlet. Adj. Co C. 3-21-60 Page Four BRIDGE REPORT City Manager Aiassa; We discussed - this finalization of bridge betterment. •There are 3-bridges left out -and it -is questionable whether the Corps would replace the Azusa Avenue, Lark Ellen Avenue and Hollenbeck 'Street bridges. At Azusa Avenue it would appear there will be no replacement due the City. The reason for that is that they are going under it without disturbing the present bridge and Lark Ellen will be the same. This has been verbal, however, and Mr, Johnson, Mr. Dosh and myself feel that perhaps the matter should be pressed a bit harder because where other bridges have been in the same situation there has been replacement. The cost of saving a bridge sometimes could cover the cost of:replacing a bridge. How- ever, we should substantiate what is needed to protect bridge..abutmentso Councilman Pittenger: There are no realignments? City Manager Aiassa: No, only on Citrus and we are stuck - with the old bridge at Citrus. We have reviewed this with Mr. Johnson and it has been indicated there should be two things taken into consideration. The flood control only have easements in that channel and there would be a good opportunity of getting it filled, if the property owners are interested, because of the dirt that will be excavated from the new ditch. Also, we should consider whether it would be cheaper to have this bridge removed and rebuilt at the same time as we are remov- ing and/or building other bridges. The flood control tells us that they do not like to incorporate these things with the base contract but perhaps we could do this with the same contractor at a later time. Councilman Mottinger: Do you think you would be able to coordinate the second contractors work with that of the flood control work so that there would be no extra delay in reopening Citrus? If the bridge is removed shall we be able to run the Wash through with one contrac- tor and build the bridge with another contractor?. City Manager Aiassa: The second bridge would have no affect on the channel. Councilman Mottinger: I mean the old bridge taken out by alternate contractor. City Manager Aiassa: It would be a tie up on Citrus to some degree with the installation of the new bridge and we could use the old bridge temporarily, Councilman Mottinger: We know that, but we would want it to be at a minimum relative to bridge and Wash work. City Manager Aiassa: At the present time it would not be desirable to build a new bridge be- cause they would have to by-pass�Citrus before we could build a new bridge. Councilman Mottinger: Just so we do not close Citrus any longer than we have to. That is a heavy carrier to our shopping center, Mayor Brown: I think there will be an alternate route so that Citrus would only have to be closed for one time. Adj. Co Co 3-21-60 Page Five Motion by Councilman Heath, seconded by Councilman -Pittenger and carried, that the Engineering Department draw a map showing the existing property relative to its owners along this channel and that • the staff be directed to meet with the property owners to find out their opinions as to the use of excavation dirt for fill, MINOR EASEMENTS FOR BRIDGE APPROACHES need Council's decision on Japanese property, and the actually a dead end so far have a report for you and approval since the bridge wise it will dead end into City Manager Aiassa: We have some minor easements necessary for bridge approaches. Service Avenue is one we were directed to proceed with but we the north side, which is part of the new Parkway street, because it will be as the Parkway is concerned. We would bring it in on the 28th of March. We need improvements are necessary on this, other - school ground. Public Service Director Dosh: I believe the question here would be whether we approve this approach with the bridge or with Walnut Creek Parkway improvement. City Manager Aiassa: On Azusa Avenue a small easement is needed for a storm drain and bridge abutment and Hollenbeck Street is the same. What is Council's thinking insofar as the other three bridges? The Azusa Avenue bridge is going to be one of our major concerns because of the 100 foot R/Wo This is a decision that will have to be made sooner or later, whether we get funds or not, whether to put in abutments anyway, Mayor Brown: We should put in footings for a 100 foot bridge, anyway, Public Service Director Dosho We informed the Road Department to bring this design up last because we might not want to buila'this bridge, so do it last on Azusa. Mayor Brown: It would be possible to build Azusa Avenue bridge with an offsets City Manager Aiassa: Yes, I would believe so but we must get the footings in. Mayor Brown: The footings, yes, DISTRICT A111-57-7 There is an old subdivision and then there is a new subdivision on South Astell and Louisa Street off Lark Ellen. • These won't need the use of sewers for some time but there are other houses that have had trouble and assurance is needed of sewer lateral through property lines. We would take from the unappropriated fund for sanitation and put in sewer lines with laterals. We have been given a cost of $5.00 a running foot and I think the district is running $5.70. The figure we gave you was $672.00 but the actual cost is $795.00. This will be paid back at the time the property owners connect but as long as they do not connect there will be no pay to the City, Adj. C. C. 3-21-60 Councilman Barnes: City Manager•Aiassa: Page Six The contractor is still in that area? Yes, I believe so. Motion by Councilman Barnes, seconded by Councilman Pittenger, that authorization be given to spend the amount of $795.00 to put in extra 124.5 feet of sewer line, plus a 35 foot lateral with the money to be paid back to the City by the property owneiswhen they connect. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None MEETING WITH PACIFIC RATING City Manager Aiassa: Chief Wetherbee BOARD OF UNDERWRITERS and I attended a meeting in Los Angeles with the Pacific Rating Board and went over the maps and contact will be made with the representative in San Francisco. There were two suggestions. We reviewed the possibility of having a field engineer of the National Board see the area here. This was due to the fact that he will be in the Downey area and will look over the maps and make a summary report of the thing on the field. If they feel it is necessary, we might have to go to San Francisco if there is a question of sites and there might be one or two that will be ques- tionable. We are talking about an extensive amount of money because we have reached the 50,000,-population mark which means ladder trucks, etc. Councilman Barnes: When will this representative be in Los Angeles? City Manager Aiassa: In about two to three weeks and Council might select a member to go to San Francisco, also, if it should prove necessary. Mayor Brown: If he won't be here before two `or three weeks, it will be four to five"weeks before any decision is reached and if necessary a selection can be made then. BALANCE OF PAYMENT City Manager Aiassa: Council.has ON HANIFAN PROPERTY already authorized the first payment to Mrs. Hanifan relative to her property in the amount of $16,000.00, which has been paid, but has not authorized the balance of payment in the amount of $10,000.00, which is now due according to the escrow instructions. Motion by Councilman Pittenger, seconded by Councilman Barnes, that • authorization be given to pay the balance of'$10,000<00 to Mrs. Hanifan: relative to the agreement for final payment on her property. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None Adj. C. C. 3-21-60 Page Seven Motion by Councilman Pittenger, seconded by Councilman Heath and carried, that the meeting be adjourned at 8:05 Po M. Mayor Brown reopened the meeting for the purpose of adding the following item: Motion by Councilman Pittenger, seconded by Councilman Barnes and carried, that the City Attorney be directed to proceed with the nec- essary action relative to Annexation No. 165. ATTEST: 0 City Clerk APPROVED Mayor