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02-08-1960 - Regular Meeting - Minutes• MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL The meeting was West Covina City Heath, with the Baptist Church. ROLL CALL CITY OF WEST COVINA, CALIFORNIA February 8, 1960 called to order at 7:40 P. M. by Mayor Brown in the --- Hall. The Pledge of Allegiance was led by Councilman invocation given by the Rev. John Gunn of the First i Present: Mayor Brown, Councilmen Heath, Pittenger, Mottinger, Barnes Others Present: Mr. George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr. Harry C. Williams, City Attorney Mr. Thomas Dosh, Public Service' Director Mr. Harold Joseph, Planning Coordinator APPROVAL OF MINUTES January 25, 1960 - Approved as corrected as follows: Page paragraph 2, line 4 - under La Puente Co-operative Water Company, should read "purchase water" instead of "lease the Wells" as shown in the statement of Councilman Barnes. CITY CLERK'S REPORTS TRACT NO. 23971 LOCATION: South of Merced Avenue between Accept Street Improvements Orange Avenue and Sunset Avenue. Horny Corporation CONDITIONALLY APPROVED Accept street improvements for mainten- ance; authorize release of Anchor Casualty Company Bond No. 16-123061 in the amount of $52,000.00, subjecft to: (1) replacement of parkway trees, (2) installation of survey monuments. To the question of Council as to whether the trees had been replaced as yet, Public Service Director Dosh stated that they have not and 't%e reason for the replacement was due to the fact that the nurseryman installed trees in this area which were not on the approved tree list of the City. It is necessary to have a deposit to guarantee their re- -placement or that they will be replaced which the nurseryman stated he would do within a month's time. However, people are now moving into the tract and it is necessary to accept street improvements for main- tenance at this time. Motion by Councilman Pittenger, seconded by Councilman Heath and carried, that improvements for ma-intena-nce be,accepted in Tract No. 23971 with the stipulation -that the bond be held until parkway trees are replaced and -installation of survey monuments are made. C. Co 2-8-60 RESOLUTION NO, 1744 Prepake'assessment diagrams, etc., for electric current to June 30, 1961 ADOPTED Mayor Brown: Page Two The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY -OF WEST COVINA ORDERING THE CITY ENGINEER TO PREPARE AN ASSESSMENT, DIAGRAMS, PLANS, SPECIFICATIONS, ESTI---- MATES AND REPORT PURSUANT TO THE PROVI- SIONS OF DIVISION 14, PART 1 OF THE STREETS AND HIGHWAYS CODE, STREET LIGHT- ING ACT OF 1919 AS AMENDED FOR THE FURNISHING OF ELECTRIC CURRENT AND FOR THE MAINTENANCE OF CERTAIN LIGHTING FIXTURES AND APPLIANCES IN SAID CITY FOR A PERIOD OF MONTHS ENDING JUNE 30, 1961<" Hearing no objections, we will'waive further reading of the body of the Resolution. Motion by Councilman Heath, seconded by Councilman Pittenger, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent None Said Resolution was given No, 1744 RESOLUTION NO. 1745 Authorizing Mayor and City Clerk to eacute a Quit Claim Deed ADOPTED The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE EXECUTION OF A QUIT CLAIM DEED" LOCATION: All of 5 foot easement along southerly 5 feet of Mt 57 in Tract No. 22669. This easement is no longer necessary,,. It has been replaced by an easement granted by theCovina School District, Mayor Brown: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman 'Barnes, seconded by Councilman Heath, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None Said Resolution was given No. 1745 • RESOLUTION NO. 1746 The City Clerk presented: Accepting easements from "A RESOLUTION OF THE CITY COUNCIL OF Covina School District - THE CITY OF WEST COVINA ACCEPTING A Pioneer School CERTAIN WRITTEN INSTRUMENT AND DIRECTING ADOPTED THE RECORDATION THEREOF" LOCATION: North of Rowland Avenue, west of Azusa Avenue Mayor Brown: Hearing no objections, we will waive fur- ther reading of the body of the Resolution. - 1 C. Co 2-8-60 RESOLUTION NO. 1746 - continued Page Three Motion by Councilman Mottinger, seconded by Councilman Barnes, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None Said Resolution was given No, 1746 RESOLUTION NO, 1747 The City Clerk presented: Opening 1 1-�oqt lot "A RESOLUTION OF THE CITY COUNCIL OF Tract No. 2'2l96 THE CITY OF WEST COVINA ACCEPTING FOR Pioneer Drive STREET AND HIGHWAY PURPOSES CERTAIN ADOPTED REAL PROPERTY HERETOFORE GRANTED TO SAID CITY" LOCATION: Easterly end of Pioneer Drive in Tract No, 22196. Open one foot Lot No. 14 in Tract No. 22196 for street and highway purposes to be known as Pioneer Drive for access to -Pioneer School site, Zone Variance No. 199., Covina School District. Mayor Brown: Hearing no objections, we will waive fur- ther reading of the body of the Resolution. Motion by Councilman Barnes, seconded by Councilman Mottinger, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None Said Resolution was given No, 1747 RESOLUTION NO, 1748 The City Clerk presented: Opening 1 foot lot No. 65 "A RESOLUTION OF THE CITY COUNCIL OF in Tract No. 22669 THE CITY OF WEST COVINA ACCEPTING FOR Eileen Avenue STREET AND HIGHWAY PURPOSES CERTAIN ADOPTED REAL PROPERTY HERETOFORE GRANTED TO SAID CITY" LOCATION: South end of Eileen Avenue. For street and highway purposes for access to Pioneer School, Zone Variance No, 199, Covina School District. Mayor Brown: Hearing no objections, we will waive fur- ther reading of the body of the Resolution, •Motion by Councilman Heath, seconded by Councilman Pittenger, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None Said Resolution was given No. 1748 Co Co 2-8-60 Page Four .OLUTION NO; 1749 The City Clerk presented: ?6pening portion of 1 foot "A RESOLUTION OF THE CITY COUNCIL OF Lot No. 43 in Tract No, THE CITY OF WEST COVINA ACCEPTING FOR 16509 for access to Metes STREET AND HIGHWAY PURPOSES CERTAIN & Bounds Sub. Noo 135-163 REAL PROPERTY HERETOFORE GRANTED TO Padre Drive SAID CITY" ADOPTED LOCATION: Padre Drive, east of Morris Ave. Mayor Brown- Hearing no objections, we will waive fur- ther reading of the body of the Resolution. Motion by Councilman Heath, seconded by Councilman Barnes, that said Resolution be adopted. Motion passed on roll call as follows: Ayes- Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes- None Absent: None Said Resolution was given No. 1749 RESOLUTION NO. Th4i,..0,ity Clerk presented: Accepting easement from "A RESOLUTION OF THE CITY COUNCIL OF Richard Millar THE CITY OF WEST COVINA ACCEPTING A HELD OVER TO 2/23/60 CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF" LOCATION: North of Cortez Street, west of Barranca Street in Parcel 1 of Record of Survey 59-20. Accept 10 foot easement for public utility and drainage purposes, Requirement of Oty of West Covina for development of Tract No. 21524. Improvements are bonded. There was a discussion on this matter, brought forth by Councilman Pittenger, which questioned the matter of drainage and the possibility of it being done in the manner indicated, and also the question as to accepting the easement from Richard Millar. There was a question relative to this not being Mr. Millar°s property to enable acceptance of easement from him. Since there were questions raised on this matter it was the consensus this matter be held over for further clari- fication to be made at the meeting of February 23, 1960. SCHEDULED MATTERS HEARINGS PROPOSED AMENDMENT NO. 35 A proposal to amend Section 1413 (1) City Initiated "General Requirements of Parking Stall APPROVED Size" of Ordinance No, 325 (Zoning Ordinance). Approval recommended by Planning Commission Resolution No. 858. The City Clerk stated that the record should show that notice of this hearing was published in the West Covina Tribune on January 28, 1960. The Planning Commission Resolution was reads Mayor Brown opened the public hearing and stated that all those desir- ing to present testimony should rise and be sworn in by the City Clerk, There being no testimony presented, the hearing was declared closed. C. C. 2-8-60 Page Five PROPOSED AMENDMENT NO, 35 - continued • Councilman Pittenger: If you have a use now that has adequate parking by present standards and -a man buys property next to it and wants to put similar use in there on this new piece of property, he must have the 9 x 20 stalls but it doesn't affect the old use? City Attorney Williams: No, not if it doesn't affect the old use. If it does affect the old use that would then be a non -conforming use. If there would be a number of parking spaces of old,faimensions and he wanted to enlarge the building and it would not require more parking spaces, that would be all right, but if it required more parking spaces then he would have to place the larger stalls. Motion by Councilman Heath, seconded by Councilman Pittenger and carried, that City Initiated Proposed Amendment No. 35 to amend Section 1413 (1) of Zoning Ordinance No. 325 be approved and that all parking spaces shall conform from this date, February 8, 1960, on. ZONE VARIANCE NO. 301 Workman Investment Co. APPROVED AS STIPULATED LOCATION: Wst side of Citrus Street, north of Workman Avenue. Request for non -conforming, detached sign denied by Planning Commission Resolution No. 860 on January 20, 1960. Appealed by applicant on January 22, 1960. The Minutes will show this matter was first denied and then upon instigatigh of Councilman Heath relative to exercising the right of Roberts Rules of Order to the effect that a proponent of a motion can reopen a hearing, it was consequently given a conditional approval as stipulated. Maps were presented by the City Clerk who stated that the record should show that there is on file proof of publication of this hearing as advertised in the West Covina Tribune on January 28, 1960. The Planning Commission Resolution was read: Mayor Brown opened the public hearing and stated that all those desir- ing to present Testimony should rise and be sworn in by the City Clerk, IN FAVOR Mr, Alexander Ellson, representing the Jahant Tire Company: The reason that we are appealing the decision of the Commission is the fact that we would use this sign as a directional sign both for incoming traffic off Workman Avenue and outgoing traffic from our service area. To get into the service area from CitruO" Avenue, coming from the South, a left hand turn must be made and it is the same thing • on Workman Avenue, There are four or five non -detached signs in the immediate area and this is in back of our property with no illumination to shine into anyone's windows and it is not objectionable from any adjacent property. There being no further testimony, the hearing was declared closed, Councilman Pittenger: This says a private alley. This isn't a dedicated alley? Public Service Director Dosh: It is w private alley. • • Co C. 2-8-60 Page Six ZONE VARIANCE NO, 301 continued Councilman Pittenger- Who does it belong to, Shell, Good- year, etc.? Mr. Ellson- It belongs to Banes Brake and Workman Investment and South Hills Realty. Public Service Director Dosh- It has been leased, perhaps, for others to use, Mr, E114'oh- No, Godyear or Shell doesn't go through, the only ones that use it are the tenants, Banes Brake Service and Workman Investment. Councilman Mottinger- Mr, Ellson: exit sign and facing north, entrance sign, Councilman Heath - From what point do you expect the sign to be visible? From the Workman Avenue side and also as an exist sign pointing to Workman Avenue. Facing west you would see an off Workman Avenue, you would see the Do you feel anyone is going to be look- ing for that sign, or when will they see that sign? Mr, Ellson- It will direct customers to come in from Workman Avenue entrance, especially from the south. Coming in from the south you can't see the General Tire sign until you are practically on top of it. We feel that if we could indicate to people to come dovin Workman Avenue and look north, just a few feet west of Citrus, it would help tremendously and help traffic flow a great deal, Councilman Barnes- What distance is this from Workman Avenue? Mr, Ellson- I would say about 300 feet. Councilman Heath- I do not know what good the sign will do him, but on the other hand it is in the center of the development and so it can't be too objectionable, Councilman Pittenger- I don't know what good it will do him either and if the property to the north is developed it will have to come out. They have a sign on Citrus Avenue, which Goodyear possibly does block out from the south, but they have a better view from the north. I think we are starting something if we permit this sign at the back of the property, even though they do have access on Workman. I do not think it is.fair for these people to have a sign onvW,,orkman and say turn in here, and not on Citrus Avenue. I see no real justifica- tion:f-or granting a special use here. Councilman Mottinger- We should also keep in mind what our ordinance calls for and apparently the factual interpretation of the ordinance is that this kind of sign is not permittOd-.in the zoning. That being the case, I do not think the situation warrants a variance from our existing ordinance. Co C, 2-8-60 Page Seven ZONE VARIANCE NO. 301 - continued • Councilman Barnes: I hate to-see.them deprived of a direc= tional sign but I feel as does Councilman Pittenger that this sign is so far away that I do not see how it would be very effective. If it were closer to the front it might be a good sign, but being so faraway I do not believe it would be of much use. Possibly when other property develops this sign would have to be removed. Mr. Ellson: If the area indicated would develop we would take it down but for the present time, even if it were only for a year, until the customers learn the entrance and exit it would be a help to traffic flow and assist us. The sign is also important in that we get many of the customers from other uses in the area who drive in and park in our parking area and this would also help us to alleviate that quite considerably. It is not in the middle of the street or on the curb so as to affect any one else. Mayor Brown: I can't see any reason to justify deny- ing it even with the sign ordinance we now have existing in the City. This is not actually as obnoxious as it might seem if you analyze it. It is a directional sign and shows exit and entrance to get to the rear of the tire store. The sign is.431 square feet. If you look at the design lines two and three are directional and the other line adver- tises the name and if the property to the north does develop the sign would have to be taken down at that time, Councilman Pittenger: I_do not think we would want to call on any private property owners to put up their own directional signs. If directional signs are needed and found to be necessary I think, then, it is up to the City to see that they are provided. Mayor Brown: The directional signs in Eastland were not placed by the City. Motion by Councilman Pittenger, seconded by Councilman Mottinger, that Zone Variance No. 301 be denied. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes Noes: Mayor Brown Absent: None CITY CLERK'S REPORTS CONTINUED RESOLUTION NO. 1750 The City Clerk presented: Accepting bond for street "A RESOLUTION OF THE CITY COUNCIL OF improvements THE CITY OF WEST COVINA APPROVING BOND • Precise Plan No. 28 TO GUARANTEE COST OF CERTAIN IMPROVE - Jack Ioand Anna G.Dubrove. MENTS AND THEIR TIME OF COMPLETION OF ADOPTED PRECISE PLAN NO. 128" LOCATION: North of Walnut Creek Wash, west of California Avenue. Accept Hartford Indemnity Company of Connecticut Bond No. 3134077 in the amount of $14,500.00 for street improvements connected with the development of Precise Plan No. 128 - Walnut Creek Parkway and Sylvan Avenue, C. C. 2-8-60 Page Eight RESQLUTION NO. 1750 - continued Public Service Director Dosh: We do not have the bond in the files but.we do have the bond number. City Manager Aiassa: We had verification by telephone on - this matter but I do not believe this resolution should be executed until we have actually obtained the bond. Mayor Brown: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Barnes, seconded by Counc° ma-n Pittenger, that said Resolution be adopted, subject j.q,._the posting of_the,..bond.,_with _ the City, Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None Said Resolution was given No. 1750 -- -- Mayor Brown called a recess. Council reconvened at 8:45 P.M. FURTHER ACTION RELATIVE Councilman Heath: Before we continue TO -ZONE VARIANCE NO. 301 any further with the Agenda I would like to exercise Roberts Rules of Order to the effect that the proponents of a motion can reopen a hearing. I would like to ask that Zone Variance No. 301 be reopened, if it is in agreement with the rest of Council, and would like to poll the Council to see if there are objections to reopEning this for further consideration. On roll call, relative to the reopening of this matter, it was indicated as follows: Ayes: Councilmen Heath, Barnes, Mayor Brown Noes: Councilmen Pittenger, Mottinger Absents None Councilman Heath: After further consideration on this, having thought the matter over a bit more, as I sta_ted-�_before I do not see how this sign can be any benefit to these people. However, they do think that it will do them some good and I believe they have proven it by paying a $50.00 fee for the filing of this appeal of the zone variance. If they have enough faith that this sign will do them $50.00 worth of good, and I feel that this sign will do no one any' harm since it is placed back inside a piece of property, I think I would like to change my vote'*ith a reservation that this sign be limi- ted to one year only, These people have'suffered some undue hardship, whether due to their own doings or someone else°s doings, so that I think they have been penalized enough. If they have enough faith in this sign to spend this much money on it, I think they might',, want it. Councilman Banes: I think; I should make a few comments on this. I do not think we should de- prive these people of the right to have business come int)their property and flow in the manner it should. I looked at some photographs during our recess and it shows that traffic flows in the opposite direction. I think we should watch traffic flow very closely because of accidents and other hazards it could -present, • C. C. 2-8-60 FURTHER ACTION.ON ZONE VARIANCE No. 301 - continued Councilman Barnes - continued: Page Nine I do not think this is a good sign but there is a building that is out in front and the other sign rather hides the existing sign which somewhat deprives these people of business that would ordinarily flow into their property. I think we should grant them some kind of sign pointing to their business. Mayor Brown:. As I indicated, the only sign involved is that area indicating General Tire on top and they can put up a directional sign on their property where they want traffic to go in, providing it is under. 6 square feet, so long as it is on private property. City Attorney Williams: I do not know, but there is something on directional signs in the -:ordinance.. although I am not altogether familiar enough regarding it. Mayor Brown: A directional sign would be legal, the only thing that isn't, is the 45 feet on top. Councilman Pittenger: I am still opposed to it. The frontage here is on Citrus Avenue, that is where a sign is, and we do not guarantee access from two City streets if they do not have a corner lot. I feel we leave ourselves wide open if we permit this sign for General Tire, if they say they need a directional sign. I do not thinly this sign, as `:aw:_directional sign, has any merit, and if it is necessary the City should put such a sign up and control any problems. We had such a sign on the Freeway which caused a problem and we finally got it down. It is true they have paid a $50.00 fee but that is the chance you take on any appeal made. Many people have done this same thing, and it is their perogative, but when they do it they should understand they may spend the $50.00 and gain nothing from it. We owe them nothing in such matters. I think this sets a bad precedent if„ we do, -it and if we do it we guarantee it to.anyone else that would have Similar problems relating to access. Councilman Barnes: I do not think the City could put directip,,nal signs on private property. Councilman Pittenger: You could request an easement and get it. Councilman Mottinger: Does this sign strictly not conform to the sign ordinance? Planning Coordinator', Joseph: It is a detached sign and is not per- mitted by sign ordinance in this zone. Mayor Brown: A detached sign is not permitted in C-2, ---but the sign ordinance is too restric- tive which has been indicated by a request -for a.study and.possible changes regarding it. Counci,lma-n -Pittenger: That ,may --be -so but we should first change the ordinance so as to enable us to do this for everybody that might have such a request C. Co 2-8-60 Page Ten FURTHER ACTION ON ZONE VARIANCE NO. 301 - continued Councilman Mottinger; I feel there is a principle -involved here. We are not denying access to the property and signs are permitted attached to the property and are being used that way. Since the sign doesn't conform there isn't sufficient hardship to warrant granting of a variance. I have nothing against anybody on this, but I feel there is a principle involved here. If the ordinance is wrong then it should be changed, but we should not back into these matters "piecemeal" by granting variances on it. We should stand our ground and straighten the ordinance o*At if it is necessary, Mayor Brown; In this vicinity there are three signs on variance and one is non -conforming, which was up before the sign ordinance went into effect, so I feel that you are only allowing a privilege here which others already hzo Councilman Pittenger; That was justified, somewhat, because of the amount of frontage involved and I think that was the reason for granting special uses. Mayor Brown; Another thing to be taken into considera- tion is that there cannot be a left-hand turn on Citrus at this point because there is a double, double line, while at the area of Goodyear there can be because it is only a single line. Councilman Pittenger; Who put the double, double in? Mayor Brown; Covina, this is their arGa, it is in the City of Covina, Councilman Barnes; I think we can give some consideration to them on the fact that it would only be granted for one year or until the other property develops, whichever occurs first. I think that this will get people acquainted with the property, and how the traffic should flow, within a year's time and if it will help these people in their business, and the traffic flow through their property, I feel it should be permitted. Motion by Councilman Heath, seconded by Councilman Barnes, that Zone Variance No, 301, Workman Investment Company, be approved, subject to the condition that the sign will not remain any longer than one year or upon the development of adjacent property, whichever occursfirst° Motion passed on roll call as follows; Ayes; Councilmen Heath, Barnes, Mayor Brown Noes; Councilmen Pittenger, Mottinger 40 Absent; None At this time Councilman Pittenger temporarily left the Council Chambers. Co C. 2-8-60 Page Eleven CITY CLERK'S REPORTS CONTINUED RESOLUTION NO., 1751 The City Clerk presented: Accepting grant deed "A RESOLUTION OF THE CITY COUNCIL OF Precise.Plan No. 128 THE CITY OF WEST COVINA ACCEPTING A Jack Ioand Anna GoDubrove CERTAIN WRITTEN INSTRUMENT AND DIRECTING ADOPTED THE RECORDATION THEREOF" LOCATION: North of Walnut Creek Wash, west of California Avenue. f Mayor Brown: Hearing no -objections, we will waive further reading of the body of the Resolution. Motion by Councilman.Mottinger, seconded by Councilman Heath, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes: None Absent: Councilman Pittenger Said Resolution was given No. 1751 RESOLUTION NO., 1752 The City Clerk presented: Accepting grant deed "A RESOLUTION OF THE CITY COUNCIL OF THE Precise Plan No. 128 CITY OF WEST COVINA ACCEPTING A CERTAIN Jack,I°and Anna GoDubrove WRITTEN INSTRUMENT AND DIRECTING THE ADOPTED RECORDATION THEREOF" LOCATION: North of Walnut Creek Wash, west of California Avenue. Mayor Brown: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Barnes, seconded by Councilman Heath, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes: None Absent: Councilman Pittenger Said Resolution was given'Noo 1752 RESOLUTION NO. 1753 The City Clerk presented: Accepting grant deed "A RESOLUTION OF THE CITY COUNCIL OF THE Precise Plan No. 128 CITY OF WEST COVINA ACCEPTING,A CERTAIN Jack Isand Anna GoDubrove WRTTTEN INSTRUMENT AND DIRECTING THE ADOPTED RECORDATION THEREOF" LOCATION:` North of Walnut Creek Wash, west of California Avenue. Mayor Brown: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Mottinger, seconded by Councilman Heath, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes: None Absent: Councilman Pittenger Said Resolution was given No. 1753 C. Ca 2-8-60 Page Twelve RESOLUTION NO, 1754 The City Clerk presented: Accept grant deed "A RESOLUTION OF THE CITY COUNCIL OF Ruskin To and Alice Fe THE CITY OF WEST COVINA ACCEPTING A . Gardner CERTAIN WRITTEN INSTRUMENT AND DIRECTING ADOPTED THE RECORDATION THEREOF" LOCATION: North of Walnut Creek Wash, west of California Avenue. L� For street and highway purposes to be known as Walnut Creek Parkway and Sylvan Avenue in connection with development of Precise Plan No. 128, Jack I. Dubrovea Mayor Brown - Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Barnes, seconded by Councilman Mottinger, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes: None Absent- Councilman Mottinger Said Resolution was given No. 1754 RESOLUTION NO. 1755 Approving map of Assessment District A111-57-3 ADOPTED Mayor Brown: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A MAP OF ASSESSMENT DISTRICT FOR THE IMPROVEMENT' OF LARK ELLEN AVENUE A -ND RIGHTS OF WAY FOR STREETS IN THE CITY OF WEST COVINA (A°11-57-3) Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Barnes, seconded by Councilman Heath, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes: None Absent: Councilman Pittenger Said Resolution was given No. 1755 RESOLUTION NO, 1756 Adopting improvement plans and profiles far Sewer District A111-57-3 ADOPTED Mayor Brown: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ADOPTING THE PROFILE AND IMPROVEMENT PLAN, SPECIFI- CATION AND DRAWING FOR THE IMPHD VEMENT OF LARK ELLEN AVENUE AND OTHER STREETS AND RIGHTS OF WAY IN THE CITY OF WEST COVINA". (A'11-57-3) Hearing no objections, we will waive further reading of the body of the Resolutiont Motion by Councilman Barnes, seconded.by Councilman Mottinger, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes: None Absent: Councilman Pittenger Said'Resolution was given No, 1756 • Co Co 2-8-60 RESOLUTION NO. 1757 Resolution of Intention to hear protests and set .hearing date District _A111=57-3 (March 14,1960) Mayor Brown: Page Thirteen The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DECLARING ITS INTENTION TO IMPROVE LARK ELLEN AVENUE AND OTHER STREETS AND RIGHTS OF WAY WITH A SANITARY SEWER SYSTEM IN THE CITY OF WEST COVINA, DETERMINING THAT BONDS SHALL BE ISSUED TO REPRESENT THE COST THEREFOR, DECLARING THE WORK TO BE OF MORE THAN LOCAL OR ORDINARY PUBLIC BENEFIT AND THAT THE EXPENSE THEREOF SHALL BE ASSEASED UPON DISTRICT A011-57-3" Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Mottinger, seconded by Councilman Heath, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes: None Absent: Councilman Pittenger Said Resolution was given.Noa 1757 RESOLUTION NO. 1758 The City Clerk presented: Approving map of assessment "A RESOLUTION OF THE CITY COUNCIL OF district A111-57-5 THE CITY OF WEST COVINA APPROVING MAP ADOPTED OF ASSESSMENT DISTRICT FOR THE IMPROVE- MENT OF VANDERHOOF DRIVE AND OTHER STREETS AND RIGHTS OF WAY IN THE CITY OF WEST COVINA" (A°11-57-5) Mayor Brown: Hearing no objections, we will waive further reading of the body of the Resolutions Motion by Councilman Mottinger, seconded by Councilman Barnes, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes: None Absent: Councilman Pittenger Said Resolution was given No. 1758 RESOLUTION NO. 1759 Adopting improvement plans and profiles for district A°11-57-5 ADOPTED Mayor Brown: The City Clerk presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ADOPTING THE PROFILE AND IMPROVEMENT PLAN AND"SPECI- FICATIONS FOR THE IMPROVEMENT OF . TANDERHOOF7`DRIVE AND OTHER STREETS AND RIGHTS OF WAY IN THE CITY OF WEST COVINA (A°11-57-5) Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Heath, seconded by Councilman Barnes, that said Resolution be adopted. Motion passed on roll call as follows: 0 C:. C o 2-8-60 RESOLUTION NO, 1759 - continued Page Fourteen Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes: None Absent: Councilmen Pittenger Said Resolution was given No. 1759 RESOLUTION NO, 1760 The City Clerk presented: Resolution of Intention "A RESOLUTION OF THE CITY COUNCIL OF and set date of hearing THE CITY OF WEST COVINA DECLARING ITS of protests (March 28,1960) INTENTION TO CONSTRUCT SANITARY SEWERS A111-57-5 IN VANDERHOOF DRIVE AND OTHER STREETS ADOPTED AND RIGHTS OF WAY IN THE CITY OF WEST COVINA, DETERMINING THAT BONDS SHALL BE ISSUED TO REPRES"T THE COST THERE- FOR, DECLARING THE WORK TO BE BF -MORE THAN LOCAL OR ORDINARY PUBLIC BENEFIT AND THAT THE EXPENSE THEREOF SHALL BE ASSESSED UPON A DISTRICT" (AA11-57-5) Mayor Brown: Hearing no objections, we will waive further reading of the body of the Resolution, Motion by -Councilman Barnes, seconded by Councilman Mottinger, that said Resolution shall be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Mottinger, Barnes, Mayor Brown Noes:: None Absent-.. Councilman Pittenger Said Resolution was given No. 1760 DISTRICT A°11-58-2 LOCATION: Ardilla Avenue and Ituni Accept sewer facilities Street Sewer District APPROVED Motion by Councilman Mottinger, seconded by Councilman Barnes and carried, that sewer facilities in District A111-58-2 be accepted and that the release of the labor and material bond be authorized follow- ing the 35 day lien period. TRACT NO. 24914 LOCATION: Merced and Shadydale Avenues. Accept sewer facilities APPROVED Accept sewer facilities. Bond to be released when street improvements are accepted by the City Council, Motion by Councilman Mottinger, seconded by Councilman Barnes and carried, that sewer facilities in Tract No. 24914 be accepted, Councilman Pittenger re-entered theCouncil Chambers C. C. 2-8-60 PLANNING COMMISSION TENTATIVE MAP OF TRACT NO, 25527 R. A. Watt APPROVED Page Fifteen LOCATION: Northwesterly side of'Cali-__. fornia Avenue, south of Walnut Creek Wash. 6.12 Acres - 26 Lots - Area District II Denied by Planning Commission on January 6, 1960, Appealed by the applicant on January 22, 1960. MaFs were presented by the City Clerk and the reasons for denial by the Planning Commission were read, Councilman Heath: Taking the limited facts that I have. so far, as I understand it, the developer is asking permission.,to make a change in an area where the plan was denied. Is_;that correct?. Mayor Brown: The change isn't what has been submitted, Planning Coordinator Joseph: There is a triangular piece of property which we felt should be tied into this property. The whole area around here is developed with one vacant piece of land left. We thought that for the reason of drainage and subdivision design, plus other considerations, that this other area should be tied in with this, We prepared pre- liminary sketches and requested this matter be continued so that we could come up with something final and to talk with the property owners involved. However, the applicant asked that rather than holding it over it be denied because there were escrow committments involved and due to that, they desired some type of firm answer that night, so the Planning Commission denied it. Subsequent to that time Mr. Gilbert and I met with the property owners of this other area and it was indicated that they are tied up in litigation at the present time and won't have a clear title for at least a year. They recognized that they would be in a better posi- tion if they could cooperate now and wanted to do so, but they cannot at this time, so this map is being appealed in that the applicant felt it would be disadvantageous to wait this length of time. We were concerned with Lot 17, the fitting of a house on there, as it looks like a pie shape piece of property but the matter was checked with the City Engineer's office and it was indicated the new radius is all right. Mr. K. Batrum, representing the developer, R. A. Watt, stated: We filed a tentative map in December of 1959 and when we filed the map we called the planning coordinator and asked to be given the date that the map would be coming before the Commission for hearing, We were given a date and then asked that if it were approved what would be the date it would be heard before Council, and we were given that date also. We asked no special considerations. The,owner of this property had another buyer and wanted us to decide whether We wanted it or didn't want it by a certain date. This map was previously approved for the oaer owners in 1956 and he stated this was the map and that here were the problems. However, we wanted to be sure of what we were purchasing so we indicated that we would like to resubmit this map for another approval and he agreed, although not to any more time that it took to go through the specific processing', and so we set up escrow conti-ngent on the specific dates given of the hearings. This was our reason, when the matter came up, Co Co 2-8-60 TENTATIVE MAP TRACT NO, 25527 - continued Mr. Ka Batrum - continued: Page Sixteen • of -wanting a specific decision on the specific night. What we did is' that we called three times and it was said our study -was all right and we would be heard that night. I called the morning of the day of the hearing and was then told the design wasn't proper and that more time was wanted for further study. However, we informed Mr. Joseph of our situation and it was then stated there would be a study that night. We stated we would like to see what the recommendations were and if we felt they were all right we would go along, but if not we desired to present our arguments. It was agreed to have a study ready at 4:00 o'clock that afternoon and we asked Mr. Gilbert to look it over to see if it was acceptable to us and if not to voice our arguments, and if we couldn'1t get together on this to go to the Commission, tell them our problem, and get a decision one way or the other. We wanted them to know, however, what we were up against in relation to escrow in that the conditions weren't as represented or else they were satisfactory and we would buy. We received a denial and what we have done during the interim, in the light of the legal problems on this other property and the inability to cooperate on this suggested plan, was to purchase the property. We feel it is a satisfactory plan as it was previously approved and that we will be able to work it out. Mayor Brown: This part marked "not a part"........ is it occupied by the owner of the land? Mr. Batrum: Not by Mr, Bellevue. I assume it is occupied by the person he bought this land from, Mayor Brown: The party you are buying from also owns the corner?' Mr. Batrum: I do not believe so. I assume the original owner of the property holds out his house. Mr. Bellevue is the subdivider and I, assume he doesn't live on the property so I would assume the owner before Bellevue lives on the property. Mayor Brown: Mr. Bellevue must own it in order to get the barn and I bring this matter up because we do not permit these things to happen any more. Mr, Batrum: Councilman Mottinger: 0 Public Service Director Dosh: where we might have had only one. City Manager Aiassa: Mayor Brown: We would put in curbs and gutters. Is the property to the north going to be practical to drain if there is no access through this property? Yes, we can drain it to the Wash. However, this wasn't ideal because we would have two openings into California There is a traffic pattern down there which we should be aware of. Square footage shown on these areas is under Area District I. C o C o 2-8-60. Page Seventeen TENTATIVE`-4AP> TRACT NO, 25527 - continued Mr;. Joseph*. Yes, 60 x 125 or 7500 square feet. Lot width increased as lot depth decreased, Mr. Batrum* It is an irregular shaped lot to de- termine area and I am agreeable to a condition being placed in that we might me t the minimum square footage requirements of the City and if not we will knock out a lot, but I am sure these are calculated to make the minimum, City Manager Aiassa* The Council can possibly save time here,�by indicating all lots conform to Area I requirements and let the Engineering Department work that out. Mayor Brown* It is suggested to make the "not a part" be one of the lots included in the subdivision. Mr, Batrum* This brings up a problem sometimes. We are agreeable, providing the pro- perty owner is agreeable, City Attorney Williams* If he is not agreeable he violates the lot split stipulations because he is selling a part of the property without the benefit of a lot split. He has to split the lot into two parts and then sell one of the two parts. Mr, Batrum* This man.yho lives here we have no connection with whatsoever; it is with the second buyer, Mr. Bellevue, and we have an escrow and there is nothing we can do. Mayor Brown* Mr. Batrum* City Attorney Williams* Mr, Batrum* Just so long as there is a lot split you, or he, has to put improvements in on California, But this original matter was done in 1956. Evidently the lot split was too long ago to do anything about it now, just so long as we get improvements. We will see that is done. Motion by Councilman Pittenger, seconded by Councilman Mottinger and carried, that Tentative Map of Tract No. 25527 be approved, subject to the recommendations of the Planning Department, as follows: RECOMMENDATION that the tract be redesigned to conform -to the Planning Department redesign study plan "A" and subject to the following conditions* 1) Conformance to the proposed R.O.W. of the Los Angeles County Flood Control District, 2) That all the conditions specified in Planning Commission Resolution No. 567 be complied with, 3) That sanitary sewers be provided. 4) That the required street improvements include those portions of "A1l Street and California Avenue, 5) The access rights to Lot 1 from California Avenue.be" dedicated to the City, Co Co 2-8-60 Page Eighteen TENTATIVE MAP .'TRACT NO. 25527.- continued Planning Department recommendations - continued: 6) That street improvements be provided for that portion shown "Not a Part 7) That sidewalks be constructed along the following street: California Avenue, including parcel marked "Not a Part", 8) That subdivider request the opening of 1-foot lots No. 39 to Tract No, 22831 for street and highway purposes. 9) That all lots conform to Area District I requirements, -and with the further stipulation that all lots conform to the Area District I area requirements. METES AND BOUNDS LOCATION: North side of Spring SUBDIVISION NO, 135-165 Meadow Drive, west of Barranca Street. Zilliam E. Lynch APPROVED AS STIPULATED. 1.55 Acres - 2 Lots - Area District III Approved by Planning Commission on February 3, 1960. Maps were presented by the City Clerk. Councilman Mottinger: This is strictly a private road and it makes it difficult for requirements to be placed on there. There was some discussion in regard to the widening of the road on Mr. Lynch's property but it would be difficult to get any further widening on the adjacent property of Mr. Campbell's and there is also alot in there. It seems to me the thing to consider here, more than anything else, is that we warn people who put in roads like: -this that the City will not accept them until they are brought up to''City standards. If we would require them to dedicate this and bring it up to City standards it would be back in a hole by itself and getting the dedica- tion, I think, is pretty remote. I feel the Planning Commission did the right thing in granting approval of this subdivision. Mayor Brown: On the assumption that someone buys and then asks why it is not maintained, by the City, could the owner be re quired to post it as private property?' City Attorney Williams- Possibly. We have a program for study as to the question of these private streets, as to how to make ,them -to -indicate the City is not responsible for them. I think you cauld,,,nake.it where the private street intersects the public street. �WAy also wish to require a condition in that the right of ingress and egress shall be perpetually dedicated with this piece of property and run with this property. The subdivision map dp+esn't show that. • Councilman Mottinger: That question was raised and Mr. Lynch stated he had the right of egress with q�,kmpbell City Attorney Williams: But if erroneous then you have no way to obtain egress or ingress. This condition imposed would protect you in that if this land were developed and you wouldn't have access, this approval be contingent on that stipulation. I have no doubt this right of access exists but I think"it should be inserted -in any approval of the tentative map. Co Co 2-8-60 M & B SUB, NO, 135-165 - continued Mr. Dosh: • Mayor Brown: City Manager Aiassa: City Attorney Williams: should be a condition imposed on there and will remain as,, -fact. Page Nineteen We,have copies in our files of all these easements. The easements are granted? Yes, the easements are granted by each property owner, It is a private re'r- corded easement for ingress and egress to this property. I am not saying this is not so but the point lam attempting to make is that even though you know it exists there the approval of this map so it is Motion'.by•Councilman Mottinger, seconded by Councilman Pittenger and carried, that Metes and Bounds Subdivision No, 135-165 be approved, subject to the conditions of the Planning Commission, with the additional recommendation that perpetual easement access be granted to tlis property over the private road to the north of Lot 31. City Manager Aiassa: There is a problem relative to fire protection and we are going to talk this over with the property owners and - "the Fire Chief to see if we can get the matter solved. There is only limited fire protection in this area. Councilman Mottinger: It was a condition of the Planning Commission that it be subject to the approval of the Fire Department. RECREATION AND PARKS RECOMMENDATION FOR BIDS Orange -Merced Park site, ON IRRIGATION SYSTEM The City Manager stated that this is an expenditure of $9,500.00 of the capital improvements set up for City parks and is to be done in the undeveloped area of this site. Motion by Councilman Mottinger, seconded by Councilman Barnes and carried, that the City Manager be authorized to. -call for bids for an irrigation system at Orange -Merced Park site when all necessary details. are in. SUPERVISED RECREATION Program for students of elementary and. PROGRAM FOR STUDENTS high school levels. -provided through West Covina Recreation and Park Depart- ment, and encouraging the two unified school districts to actively participate in financial support of the • over-all community recreation program. In discussion of this matter it was indicated that perhaps before any action is taken it should wait for a new council and school board to get together and make a recommendation, although ground work could be carried through so that both bodies will be thinking along the same lines. It was indicated that Mr. Gingrich wanted this brought to the attention of Council so that the matter could be ready by duly if they' took over the recreational facilities. There was also some question, because of past indications, as to whether the high school district would want to be in on such a type program but it was indicated that because of unification indications might be different. C. C. 2-8-60 RECREATION PROGRAM - continued Page Twenty Motion by Councilman Pittenger, seconded by Councilman -Heath and-- - .carried, that the City Manager make a further study of this for future report. CITY MANAGER REPORTS PROJECT C-103 Sunset Avenue.Improvements° Council has received a report on this Project, and it is pertaining to - improvements on Sunset Avenue in conjunction with Mr. Kandel°s improve- ment. Mr. Kandel is putting in the full improvement for the extension for Cameron Avenue which includes all the property in the front of the new Fire Station by Precise Plan No. 162, and the schools have basically com�hitted to participate in the improvements in front of Sunset School, The two private properties adjoining the school on the north side will do likewise. Motion by Councilman Pittenger, seconded by Councilman Mottinger and carried, that the City Engineer be directed to proceed with the final Plans and Specifications and proceed to call for bids. PRECISE PLAN NO. 162 Kandel - Drain - Cameron Avenue Extension and Sunset Avenue We agreed to pay 50% of the cost on this drain. Our participation will cost $1,677.50, whereas we originally figured g'an estimate of $1,500.00. We would like Council°s approval of an"additt,,nal expenditure of $177.5.0 to bring it up to the figure indicated. Motion by Councilman Pittenger, seconded by Councilman Heath, that the City Manager be authorized to spend an additional $177.50 for the reasons as indicated above. Motion passed on roll call as follows: Ayes: Councilmen Heath, Noes: None Absent: None RESOLUTION NO. 1761 Grant Deed in relation to Park site (Bodger) ADOPTED Mayor Brown: Pittenger, Mottinger, Barnes, Mayor Brown i The City Manager presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECT-- ING THE RECORDATION THEREOF" Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Pittenger, seconded by Councilman Barnes, that • said Resolution be adopted.. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes,,Mayor Brown Noes: None Absent: None Said.Resolution was given No. 1761 C. Co 2-8-60 CITY MANAGER REPORTS - continued RESOLUTION NO. 1762 Street Right of Way (Hogan) ADOPTED Mayor Brown: Page Twenty -One Vincent Avenue extension The City Managerpresented. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF" Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Pittenger, seconded by Councilman Barnes, that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger,Mottinger, Barnes, Mayor Brown Noes: None Absent-, None Said Resolution was given No, 1762 STORM DRAIN INLETS Motion by Councilman Barnes, seconded by Councilman Mottinger and carried, that the recommendations regarding storm drain inlets structures as proposed by Harold Johnson, Consulting Engineer, and by the City staff, be accepted, and the City Manager be authorized to file these immediately with the Los Angeles Flood Control. District. ACQUIRING OF SEWER EASEMENTS IN RELATION TO DISTRICT A111-57-3 (31 parcels) Motion by Councilman Heath, seconded by Councilman Barnes and carried, that it is the authorization of Council that the City Manager be given official authority to negotiate for the.ease- ments indicated. HUMANE DOG SERVICE We have this service with the San Gabriel June, 1960 Valley Humane Society. I made a physical report from all other cities and I be- lieve all of them are satisfied with the County Pound and have withdrawn from the San Gabriel Valley Humane, Society. Councilman Heath: We can look at this two -fold. I under- stand if we change from the present set-up to County we lose $900.00 a year and I think the City can use that, City Manager A.iassa: That fluctuates as they have to collect Islicense- fees- and we get a, percentage .. of what they coll�to However, with non -central location -to o4i-alln a dog license„ citizens wool-d have to go to San Gabriel to obitpin-these licenses. Udder the County -arrangement., they can go to.Baldwin Park, The Cty"Clerk and'.I toured both facilities and there is a difference of day and Might in the basic operations and,.. facilities. The County is a brand new.'facility-o Councilman Pittenger: I understand we had to sign a lengthy contract with the County, City Manager Aiassa: I believe it is 4 or .5 years. C. Co 2-8-60 DOG SERVICE - continued Mayor Brown: City Manager Aiassa: Councilman Barnes: City Manager Aiassa: .strictly for West Covina Councilman Heath: City Clerk Flotten: Mayor Brown: Page Twenty-Twcw I do not think it should be -anything over one - year so we do not bind the new Council. However, I believe it can be terminated, by either party upon sufficient notice. How many cities does this San Gabriel Society serve? At the present time:..I. believe it is only Alhambra� and, West Covina . If Alhambra withdraws then -.it would be Shall we, leave this --until. after Aptil?' The fiscal year starts July-lst.. They conduct the vaccination period the last part of June so we need this set up before that time. I am opposed to giving it to the County as I feel they are competing with private enterprise. City Manager Aiassa: I discussed this matter directly with the County Humane representative and it was indicated that general County fundswere not used, but only fees collected from licenses and sale of dogs. Mayor Brown: May.pp -not, but -they purchase property, build'' the buildings a-nd then it is self- supporting. Councilman Heath: Councilman Mottinger: FRANCISQUITO AVENUE SPEED LIMIT CHANGE (35--V V.H. ) I think the City Manager should contact Alhambra to see what they might be going to do and get a report in by next meeting. I think that an inquiry should also be made as to whether we could sign any necessary contract for possibly ohly one year, The County has completed their study here and has recommended this speed limit on Francisquito Avenue from Glendora to Azusa.Avdnues. I believe you should direct the City Attorney, with the Director of Public Works, to amend the ordinance if you desire to change the speedo • Mayor Brown: If the County has this speed limit I think we should, too. Motion by Councilman Barnes, seconded by Councilman Mottinger and carried, that the City Attorney, with the Director of Public Works, be directed to bring in an amendment to the Ordinanceirelative to changing the speed on Francisquito Avenue,from Glendora to Azusa Avenues, as indicated above. Co Co 2-8-60 CITY MANAGER REPORTS - continued Page Twenty -Three CONTRACTED ENGINEERING Storm drain inlets, bridges, etc. It was agreed to charge the engineering cost on flood control improve- ments to the flood control fund for the drainage inlet and improvements of Walnut Creek Wash and not charge it to our general fund -for consult- ing service account,and this cost will be transferred to the flood control fund. PERSONNEL Finance Officer - salary At the time of my taking employment with the City, Mr, Walters was Finance and Personnel Officer at $900.00 a month and then, although he was relieved as Personnel Officer, he took on Purchasing and his wages were dropped to $867.00. When a survey was made it was found that he had Finance and Purchasing, but not Personnel, but he is now in charge of building maintenance and the motor pool. He took a large cut in salary when he was changed from Personnel Officer to Purchasing. We are now requesting an added extra salary in the amount of $20.00 as he has duties above the Finance and Purchasing work which would be building maintenance and motor pools Motion by Councilman Heath, seconded by Councilman Mottinger, that effective February 1, 1960, the extra sum of $20.00 be allotted to Mr. Walters in payment of extra curricular activities over and above the position of Finance and Purchase Officer, Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None Senior Public Works Inspector° We felt this man should be changed to'Supervising Public Works Ins' pec- tore We also felt we should eliminate the position of Assistant Civil Engineer. These two positions are both budgeted but the elimination of the position of Assistant Civil Engineer, which.hasUlt been filled, would leave one vacancy and it would be preferable to have the Super _wising Public Works Inspector, The difference in. cost between. the' firo -positions at their_ beginning salary raiige_A i`s $5b,00. There would be a saving of one position salary in the,Engineering staff'which is now budgeted. It was consensus this matter be discussed at the personnel meeting to be held after this meeting is adjourned, RESIGNATION OF JOHN H. SWINDALL AS PERSONNEL OFFICER ACCEPTED City's appreciation of past Motion by Councilman Heath, seconded by Councilman Pittenger and carried, that the resignation of Mr, John Ho Swindall as Personnel Officer be accepted and the City Clerk be directed to prepare a Resolution expressing the services rendered. C, Co 2-8-60 CITY MANAGER REPORTS - continued ORDINANCE NO. 582 • City Manager Aiassa: not like to start a decision on from the Council. Page.Twenty-Four Circus - Carnivals I think -we should get together with the merchants so that everyone follows the basic ordinance. However, I do this matter without the express decision Mayor Brown: In regard to a particular one, after talking with business men it evidently was known this one was going to be put on for some 60 days but clearance to do so was forgotten, so I think we should leave it strictly up to the letter of the law. It wasn't the merchants in this case, but one particular individual, Councilman Barnes: Councilman Mottinger: City Manager Aiassa: Mayor Brown: Councilman Pittenger: Councilman Heath: It is diffico It to do these things properly with such short notice given, It might be in order to circulate a memorandum among the business men in that rules should be followed. I would like a firm commi-tment . from Council. I think we should allow the shopping centers only one circus a year, Or put some time on its I think if it helps them bring in business they should be permitted to do this. M,o*tion by Councilman Pittenger, seconded by Councilman Barnes and carried, that all agencies should be on notice that the City must be notified 30 days in advance as required by the Ordinance if they re- quest this use. We should comply with the Ordinance. NAMING OF CITY PARK To the question of Councilman Heath ORANGE AND MERCED SITE regarding :•what was being done in relation to the naming of the Orange -Merced Park matter was still in committee: site, Councilman Barnes stated this STOP SIGN AT LARK ELLEN To the question of Councilman Heath A_ND SOUTH FRONTAGE ROAD regarding placing of stop signs on Lark Ellen Avenue and frontage road, the City Manager indicated that confir- mation is still needed from the State Highway and Traffic Division and . confirmation from the Sacramento office. WRITTEN COMMUNICATIONS LETTER FROM EASTLAND CHAPTER OF CITY OF HOPE Re: Commending Council for gener;bus assistance in recent Christmas Tree project s C. C. 2-8-60 Page Twenty -Five WRITTEN COMMUNICATIONS - continued SOLICITATION FOR "HOPE SUNDAY" House to house solicitation by City of APPROVED Hope on June 5, 1960. It was indicated that the Christmas Tree -sale area in the Plaza parking lot had now been cleaned of debris and action should be taken. Motion by Councilman Heath, seconded by Councilman Barnes and carried, that the request of the City of Hope to solicit be approved, REQUEST OF AZUSA COLLEGE Re. Placing of Azusa College Penny TO SOLICIT Banks in business establishments in the APPROVED City. Motion by Councilman Pittenger, seconded by Councilman Mottinger and carried, that the request of. Azusa College to solicit, as indicated, be granted with the stipulation that a list be submitted to the City Manager to show where these banks are to be placed, PROTESTING VIOLATION BY Letter from R. H. Gray of 3211 Calvados WRIGHT OLDSMOBILE CO. OF Avenue. ZONE OARIANCE AGREEMENT IN USE OF FLOODLIGHTS The City Clerk indicated that this matter had been investigated by Mr. Stanford and a report would be submitted to the City Manager. Councilman Heath indicated the motion was that all lighting was to be eliminated from nearby property. DEDICATION OF EAST SIDE City Clerk. The Board of Directors OF CITRUS BY SOUTH HILLS of the South Hills Country Club have COUNTRY CLUB considered the dedication on the east side of Citrus Avenue. The property is partimally graded to conform with the grade established by the City Engineer. Mayor Brown- They are of the opinion if they dedicate this property we will pave it, Councilman Pittenger. Put in,curbs and gutters? Mayor Brown- Yes. City Manager Aiassa: There would be a meeting to see if we can iron out this question, Mayor Brown. Although it is not on the official record, some ten years ago it was stated that when the City wanted this improvement they would co this; this was when they wanted this zoning, • Councilman Pittenger- Possibly they could move the 9th hole over and put in•:subdi_iisioAulots; it would be very valuable property. Motion by Councilman Mottinger, seconded by Councilman Barnes and carried, that the City Manager be directed to negotiate with the South Hills Country Club on the Citrus Avenue development. Mayor Brown. Set up the first meeting with them and then if you want any Councilmen on it let us know. 0 is Co C. 2-8-60 Page Twenty -Six CITY.ATTORNEY ORDINANCES INTRODUCTION The City Attorney presented: An Ordinance rezoning "AN ORDINANCE OF THE CITY COUNCIL OF certain property THE CITY OF WEST COVINA REZONING. (City Initiated) CERTAIN PROPERTY LOCATED AT 1104 WESGpVE PLACE, SOUTHEASTERLY OF GLENDORA AVENUE" (City Initiated) Mayor Brown: Hearing no objections, we will waive further reading of the body of the Ordinances Motion by Councilman Heath, seconded by Councilman Barnes and carried, that the ordinance be introduced and given its first reading. Councilman Pittenger voted "no*' INTRODUCTION An Ordinance rezoning certain property (C. R. Cook) Mayor Brown: The City.Attorney Oresented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REZONING CERTAIN PROPERTY LOCATED AT 14550 EAST GARVEY AVENUE, BETWEEN PUENTE AND GARVEY AVENUES.' (C. R. Cook) Hearing no objections, we will waive further reading of the body of the Ordinance. Motion by Councilman Mottinger, seconded by Councilman Pittenger and carried, that the ordinance be introduced and given its first,reading, INTRODUCTION The City Attorney presented: An Ordinance rezoning "AN ORDINANCE OF THE CITY COUNCIL OF certain property THE CITY OF WEST COVINA REZONING (La Marr Stevens).;; CERTAIN PROPERTYpLOCATED AT 2329 WEST GARVEY AVENUE BETWEEN WILLOW AVENUE AND PUENTE AVENUE" (La Ma-rr Stevens) Mayor Brown: Hearing no objections, we will waive further reading of the body of the Ordinance Motion by-,,Cou#cl:lman Pittenger;.seconded by Councilman Mottinger and carried, heat the ordinance be introduced and given its first reading. There was discussion relative to mutual notification by cities in relation to any zone changes, if near abutting City boundaries, to allow Council -to express themselves on such zonings if they feel it would be necessary and for the mutual benefit and protection of people in the City'. 'Mr.,Joseph indicated that the Planning -,Department noti- fied adjacent communities when a change of zone takes plepe on property abutting other cities. RESOLUTION NO, 1763 Expressing appreciation for sharing in inter- governmental program ADOPTED The City Clerk presented and read: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA EXPRESSING ITS APPRECIATION FOR THE OPPORTUNITY TO SHARE IN THE INTER -GOVERNMENTAL PUBLIC OFFICIAL PROGRAM BETWEEN THE UNITED STATES AND PAKISTAN" • C. Co.2-8-60 Page Twenty -Seven RESOLUTION NO. 1763 - continued Motion by Councilman Mottinger, seconded by Councilman Barnes, that said Resolution be adopted. Motin passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None Said Resolution was given No. 1763 RESOLUTION NO. 1764 The City Attorney presented: Accepting a certain "A RESOLUTION OF THE CITY COUNCIL OF written instrument THE CITY OF WEST COVINA ACCEPTING A ADOPTED CERTAIN WRITTEN INSTRUMENT AND DIRECT- ING THE RECORDATION THEREOF" Lot No. 135 of Tract No. 15681 - Shadydale Avenue Lot No. 136 of Tract No. 15681 - Broadmoor Avenue Lot No, 141 of Tract No, 15681 - Alley Lot No, 28 of Tract No. 17842 - Blue Ash Road Mayor Brown: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Pittenger, seconded by Councilman Heath, that said Resolution be adopted. Motion passed on.roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger_, Barnes, Mayor Brown Noes: None Absent: None Said Resolution was given No. 1764 RESOLUTION NO, 1765 Establishing voting precinct and polling places ADOPTED Mayor Brown11 The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ESTABLISHING VOTING PRECINCTS AND POLLING PLACES AND APPOINTING ELECTION OFFICERS AND FIXING THEIR COMPENSATION FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF WEST COVINA APRIL 12, 1960" Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Heath, seconded by Councilman Mottinger, that said Resolution be adopted. Motion passed on roll call as follows: • Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None Said Resolution was given No. 1765 Co Co 2-8-60 Page Twenty -Eight CITY CLERK APPLICATION OF Rea New on sale beer license, CINDY COFFEE SHOP - It was indicated that -the P�lice De= partment does not recommend granting this request as there would be two such uses of the same type within a half block of each other, and there was also records of drunkenness on the part of the applicants which would bring in an undesirable element intV flTe.:area In discussion it was indicated there was no valid reason for protest in relation to the distance between such uses but there would be in relation to a bad record regarding drunkenness. Motion by Councilman Pittenger, seconded by Councilman Mottinger and carried, that the City Manager be tUthorized to write a letter in a way of comment, rather than actual protest, on the basis of a bad record, NOTIFICATIONS FROM COUNTY Southern Annexation District No. 35 BOUNDARY COMMISSION ON to City of Glendora. PROPOSED ANNEXATIONS, No protest Easterly Annexation District No. 38 to the City of Azusa. No protest Annexation No. 56 to the City of Industry. No protest CITY OF LAKEWOOD Resolution of the City of Lakewood RESOLUTION urging the Metropolitan Transit Association not to exclude city areas from Metropolitan Transit Plano POLIO VACCINE CLINIC Communication from the Public Relations Director of Inter -Community Hospital regarding $1.00 Polio Vaccine Clinic to be held February 29th from 6:00 to 9:00 P, M. in the Physical Therapy -Building of the Hospital in Covina. MAYOR'S ` REPORT LETTER OF RESIGNATION FROM E. NEWTON GREEN FROM PLANNING COMMIS�40N City Clerk be requested to of past services rendered. Motion by Councilman Mottinger, seconded by Councilman Heath and carried, that the resignation of Mr. E. Newton Green from the Planning Commission be accepted, and -that the prepare a Resolution expressing appreciation • APPOINTMENT OF PLANNING Mayor Brown stated h y e would like to COMMISSIONER TO FILL appoint Mr. Do Edgar Thompson to fill COMMISSION VACANCY the unexpired term of Mr. E. Newton Green, Motion by Councilman Mottinger, seconded by Councilman Pittenger and carried, that the Council,confirms the appointment of Mr, Do Edgar Thompson to serve the unexpired term of Mr. E. Newton Green on the Planning Commission. • C. G. 2-8-60 COUNCIL COMMITTEE REPORTS Page Twenty -Nine EAST SAN GABRIEL VALLEY Councilman Mottinger: _The -East San PLANNING COMMITTEE Gabriel Valley Planning Committee met -- the week before last and'it was indi- cated they were discouraged by the attendance at these meetings. Upon�the suggestions made at that time it would appear that the By-laws probably will be changed to include - other organization's which will be acted upon at the next meeting, hoping to expand the attendance and activities of this committee. More will probably be known relative to this change after a meeting of the group to present this for consideration, tomorrow night. There was thought to include membership of organizations such as the Chamber of Commerce, and Councils and Planning Commissioners will be the Board of Directors of that committee and the others will be actual members, Mayor Brown: If there is any item to go on the - ballot it will have to be done this evening or at an adjourned meeting next -Monday night as that is the latest it can be done. EAST 4AN GABRIEL VALLEY Councilman Barnes: There will be a WATER'DISTRICT meeting February loth of the.East San Gabriel Valley Water District - We were also invited, recently, by the other district, Upper San Gabriel Municipal Water District, to attend. a meeting to be held in the Alhambra City Hall on the evening- of February 13th, I will check again to make sure tha't'da.te is correct., UTILITY FRANCHISES Councilman: Heath.:.:.,-. I would' like to have Council°s ideas on my getting some information from Mr. Williams and the City Manager on utility franchises to present something to the League of California Cities -.at one of their meetings. Councilman Pittenger: The League down here does not want to carfy that kind of a ball although they might take it if it was handed to them, but I do not think that we should always initiate these things. City Attorney Williams: You know what will happen, you will be appointed chairman of a committee to get these passed. Councilman Pittenger: I agree, and it has happened before, I think the idea is good but I do not know if we should be the guys to do it. I would like to hold this over for a study session to consider it further. Councilman Heath: I could possibly propose,_. it to the Los Angeles Chapter and try to get their general attitude on the matter, C. C. 2-8=60 Page Thirty DEMANDS APPROVED Motion by Councilman Heath, seconded by Councilman Barnes, that Deinands in the amount of $71,886011, as -shown on Demand Sheets No, C-183 and C-184, be_4pproved, This is to include fund transfers in the amount of $45,996.23. Motion passed on roll call as follows: Ayes: Councilmen Heath, Pittenger, Mottinger, Barnes, Mayor Brown Noes: None Absent: None There being no further business, iqotion by Councilman Heath, seconded by Councilman Pittenger and carried, that the meeting be adjourned at 11:10 Po M. ATTEST: City Clerk APPROVED �3 ly'�.O Mayor